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HomeMy WebLinkAbout2021-06-01 Bd Comm minutesItem Number: 4.a. CITY OIF IOWA CITY www.icgov.org June 1, 2021 ATTACHMENTS: Description Ad Hoc Truth and Reconciliation Commission: April 29 Approved Minutes Ad Hoc Truth and Reconciliation CommissionApril 29, 2021 (Electronic) Regular Meeting Zoom Platform To Listen to Archived Audio of this meeting visit https://www8.iowa- city.org/WebLink/Browse.aspx?dbid=0&startid=1986861&row=1&cr=1 Members Present: Amel Ali, Daphney Daniel, Chastity Dillard, Wangui Gathua, Eric Harris, Clif Johnson, Kevin Rivera, Mohamed Traore. Members not Present: Sikowis (Christine Nobiss). Staff Present: Stefanie Bowers (Electronic Meeting Pursuant to Iowa Code section 21.8) An electronic meeting was held because a meeting in person was impossible or impractical due to concerns for the health and safety of commission members, staff, and the public presented by COVID-19. Call to Order: The meeting was called to order at 7:06 PM. Approval of the April 15, 2021 Meeting Minutes: Motion by Ali, seconded by Gathua. Motion passed 8-0. Introductions: Commissioners introduced themselves by providing their background and why they wanted to serve on the Ad Hoc Truth and Reconciliation Commission (TRC). Review/Discussion of Resolution 20-228, Mission and Values: Traore inquired as to how Commissioners wish to proceed on the resolution. Ali commented that she would like to hear the voices of those under 18 years of age. Daniel wants to make sure that the various forums that are used to collect stories are accessible including ADA compliant. Dillard would like to see a multi -faceted approach that includes video projects, social media, live events, and more abstract venues, for example, a poetry slam. Traore added listening sessions, transformative justice, and a video series of positive experiences. Traore would like to see the TRC work with City Channel 4 and the Englert Theatre on some of these projects. Ali wants to work on figuring out who the stakeholders are and how to uplift the voices of the marginalized. Johnson wants to infuse arts/entertainment into the work of the TRC and has some ideas. Traore notes that when it is ok to have in person meetings, the TRC may consider holding meetings at Dream City. Dillard would like to see the focus of the TRC include different neighborhoods in Johnson County for example, mobile home parks. Others agreed and think that the TRC should not just focus solely on the South District. Harris thinks that there should be an emphasis on the South District due to some of the specific concerns in that area. Traore and Rivera would like to provide Transit service to any TRC events/meetings and interpreters, child care, and ASL. All members agreed that an extension of time will be needed to fulfil their mission. June 30, 2022 is the current date for the TRC to end. Traore suggested the extension should be through October 2022. Follow up questions for staff: Who can be called to testify? Can minors testify? 3. Whether the archives and/or repositories of community stories must be saved on City servers? 4. Ability for the TRC to have AmeriCorps staff or interns? 5. The ability of the TRC to request an extension past June 2022? 6. Ability for the TRC to be paid for their time and service? 7. Assistance from Transit to get community members to forums/events? 8. TRC ability to have their own Social Media page? 9. Childcare provided for when holding a public forum/event? Discussion of Governance and Organizational Issues: Ali suggested that the by-laws be reviewed and discussed at subcommittee meetings and then thoughts on them reported to the entire group at a future meeting date. The goal is to have them approved by Memorial Day. If needed a special meeting could be held to discuss. Rivera suggested moving forward with subcommittees reviewing the by-laws and sending any changes to the Vice Chair, Ali. Subcommittees: Gathua invited community members to also serve on the subcommittees. Subcommittees include: Budget, Healthcare, Policing, Sustainability, and Education/Youth. Daniel moved, and Dillard seconded to reinstate the Housing subcommittee. Motion passed 8-0. Traore will send staff an email to send to all TRC members when the email is received TRC members are asked to send in their preferences for what subcommittees they wish to serve on within 48 hours. Land Acknowledgement Discussion/Update on Land Acknowledgment: This agenda item will be added to the meeting of May 13, 2021 for further discussion and development. Commission Announcements: Traore, Johnson, and Harris will be attending the Peoples' Truth and Reconciliation Meeting being held on May 6 at Whetherby Park. Dillard acknowledged the life of George Floyd. Daniel mentioned and acknowledged the life of Adam Toledo. Gathua thanked each of her fellow Commissioners. Adjourned: 9:43 PM. AD HOC TRUTH & RECONCILIATION COMMISSION ATTENDANCE RECORD YEAR 2021 (Meeting Date) NAME TERM EXP. 4/15 4/29 5/13 5/27 6/10 6/24 7/8 7/22 8/5 8/19 9/2 9/16 9/30 10/7 Ali 6/22 X X Daniel 6/22 X X Dillard 6/22 X X Gathua 6/22 X X Johnson 6/22 X X Harris 6/22 O X Nobiss 6/22 X O Rivera 6/22 X X Traore 6/22 X X KEY: X = Present 0 = Absent CITY OIF IOWA CITY www.icgov.org June 1, 2021 ATTACHMENTS: Description City Council Rules Committee: May 24 Item Number: 4.b. ELECTRONIC CITY COUNCIL RULES COMMITTEE MEETING MINUTES May 24, 2021 11:30 AM Zoom Meeting Platform Electronic Meeting (Pursuant to Iowa Code section 21.8) An electronic meeting was held because a meeting in person was impossible or impractical due to concerns for the health and safety of council members, staff and the public presented by COVID-19 Committee Members Present: Mayor Pro Tem Salih, Council member Taylor Staff Members Present: City Clerk Fruehling, Assistant City Attorney Dulek, Equity Director Stefanie Bowers Review by-law changes: Ad Hoc Truth and Reconciliation Commission Bowers summarized items 1 through 12. Taylor asked for clarification regarding the 5 -vote minimum noted in the May 13 Commission minutes. Bowers and Dulek provided additional information stating the 5 - vote minimum was a majority of the entire 9 -member commission not just the members attending the meeting. Taylor also mentioned item 10 noting the staff name was included and recommended revising to "designated staff' to allow for staff changes. Salih noted that since the Commission reviewed the by-laws of other Commissions and took pieces from those to draft their own and asked Interim City Attorney Dulek if there were any legal issues with the draft by-laws. Dulek stated there were no issues. The Rules Committee recommended approval of the by-laws as amended. Meeting adjourned 11:44 AM CITY OIF IOWA CITY www.icgov.org June 1, 2021 ATTACHMENTS: Description Historic Preservation Commission: April 8 Item Number: 4.c. MINUTES APPROVED HISTORIC PRESERVATION COMMISSION EMMA J. HARVAT HALL April 8, 2021 MEMBERS PRESENT: Kevin Boyd, Carl Brown, Helen Burford, Sharon DeGraw, Lyndi Kiple, Cecile Kuenzli, Jordan Sellergren MEMBERS ABSENT: Quentin Pitzen, Austin Wu STAFF PRESENT: Jessica Bristow, Anne Russett, Geoff Fruin OTHERS PRESENT: Mike Nolan Electronic Meeting (Pursuant to Iowa Code section 21.8) An electronic meeting is being held because a meeting in person is impossible or impractical due to concerns for the health and safety of Commission members, staff and the public presented by COVID-19. RECOMMENDATIONS TO COUNCIL: (become effective only after separate Council action) CALL TO ORDER: Chairperson Boyd called the electronic meeting to order at 5:30 p.m. utilizing Zoom. PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA: None. CERTIFICATE OF APPROPRIATENESS: 721 Grant Street — Longfellow Historic District (demolition of addition and new addition Bristow said that 721 Grant Street is a contributing, 1923 craftsman bungalow located in the Longfellow Historic District. It has lap siding with mitered corners, brackets supporting the eaves, exposed rafter tails, etc. It has a one story shed roof addition with a sliding door and a full roof -shed dormer on the front and back. Bristow said the proposed project is to remove the existing addition and add another addition on the back, while retaining the established oak tree in a more innovative foundation. The new addition will have a shed roof that matches the above dormer, paired windows, a new entry stoop with customary posts, and space that allows for a kitchen counter. Bristow said that the new addition plans do not show the supporting brackets, but there is an exception that can be made to not replicate every detail of the house. Since they are trying to avoid the tree, the foundation will also not match exactly. Bristow said that an exception can be made in this case that would allow them to just paint the foundation so it matches in color. She said that Staff approves their proposed stucco -textured cement board to match. Boyd opened the public hearing. 1 Mike Nolan from Horizon Architecture, a member of the public speaking on behalf of the applicant, said that they have been consulting with the client's arborist, who advised against using a traditional foundation. Nolan said the foundation there is past its service life, which poses an energy issue on top of not serving the general needs of the house. He said that they are asking for those few aforementioned exceptions in order to preserve the landscape and trees, which they feel are an important part of the historical character of the house. Kuenzli asked if there was a reason that they were not repeating the decorative brackets under the eaves on the new addition. Nolan said that the overhands on the new addition will be a bit shallower, and adding the brackets seemed repetitive and unnecessary for that part of the addition. Boyd closed the public hearing. MOTION: DeGraw moved to approve the Certificate of Appropriateness for the project at 721 Grant Street as presented in the Staff report with the use of an exception for the foundation design and the simplified trim and the satisfaction of the following conditions: paired windows are separated by trim, door and window product information is approved by Staff, the soffits and fascia are constructed of wood, and the entry stoop is revised to include a corner post above and below the floor deck and railing to match the guidelines. Kuenzli seconded. The motion carried on a vote of 7-0. 620 Oakland Avenue — Longfellow Historic District (rear addition and new deck Bristow said that 620 Oakland Avenue is a little bungalow with clipped gables, and it is likely a catalog home although they don't know for sure. She said the house has no additions on it but there are several structures in the backyard, and they are proposing to build an addition on the house that is not set back from the south side wall. This will allow them to move the interior basement stair out into the addition, have extra space, and keep an existing rear window on the house. She said they are also proposing a new deck and to extend it past the side of the house in order to create a sidewalk connection for children to get to school. Bristow said the new addition would be behind the projecting bay and only show the roof edge from the front view. The windows, clipped gables, and foundation would match the existing, and they would install a vertical trim to mark the change from the existing house to the new addition. She said this house also has exposed brackets and rafter tails, so the same exception would be available for this house as the previous. Bristow said Staff did not propose to use the exception due to the small size and the way that the addition will fit in to the existing house. She said this project would also utilize an exception that allows them to not set the addition in from the side of the house and given the small lot size, Staff thinks it would be more viable if it was not set back from the south wall. She said Staff recommends that any railings on decks visible from the street or that project past the side of the house be painted to match the house. Kuenzli said that the lot behind the house is very small with large existing structures, and the proposed addition seems to take up most of the space in the backyard, so she is wondering if there are any sort of regulations regarding the amount of lot that can be covered by structure for residential buildings. Bristow said the architect and the building official confirmed that they can do the addition and still meet any zoning requirements for open space in the backyard. Kuenzli said that she likes the addition, but it just looks like it is overcrowding the lot. Boyd opened the public hearing. Boyd closed the public hearing. MOTION: DeGraw moved to approve the Certificate of Appropriateness for the project at 620 Oakland Avenue as presented in the Staff report with the following conditions: window and door products are approved by Staff, the deck is revised with posts, stairs, skirting, and paint as described in the Staff report, the roof details in the addition match the existing house, and the trim is constructed of wood. Sellergren seconded. The motion carried on a vote of 8-0. REVIEW OF DRAFT EXCEPTION FOR SIDING GUIDELINES PER CITY COUNCIL REQUEST: Geoff Fruin, City Manager of Iowa City and a member of the public, said that the City Council appreciated the work the Commission had put into their work plan and the annual Certified Local Government Report. Fruin said he contacted the State Historic Preservation Office (SHPO) for their feedback and recommendations — they wanted clarification on the definition of what "non -historic siding" really means and they noted that there is not a lot of specificity in the language being proposed, which could present problems for future certificates of appropriateness. Fruin said he responded by saying that they are hesitant to get into very specific language because of the number of variables that could come into play in an individual project, but they have faith in the Commission to make judgement calls when the language presented is vague. Boyd opened the public hearing. Boyd closed the public hearing. Boyd said he drafted a statement that would help to unify the voices of the Commission and public in order to better give clear recommendations to the City Council. His statement said: "While the original direction from the Council was for the Commission to review our signing guidelines due to climate change, the proposed changes are largely not related to climate change goals and at a minimum they would create more construction waste. It's concerning and disappointing that the proposal has been drafted with almost no Commission engagement. That said, we want to find a resolution. The Commission supports a simple solution — the guidelines already have an exception for economic feasibility. We could add a narrowly crafted wood siding exception for logistical and technical feasibility, with specific definitions. That would meet the needs of the property owners who are in similar situations as the ones that prompted this discussion. However, if a majority of the Council feels inclined to follow the original recommendation of Staff over the recommendation of the Commission, the Commission would ask that this proposal start with a narrow focus and be allowed for owner -occupied properties and for those landlords providing affordable housing. It incentivizes City goals and allows us to test the usage before we open it up more broadly. Either proposal should follow the recommendation of the State Historic Preservation Office and have specific definitions for economic and technical/logistical challenges." Kuenzli said that Fruin's March 4t' memo states that the owners of 1133 E Court Street did not have a good experience with the City's historic review process, and she reiterated that the Commission does not make these types of decisions lightly and they do not like to turn people down. She said that this issue has arisen because the applicants did not get what they wanted, but she does not see why the Commission should rewrite their guidelines solely because the applicants are displeased with the Commission's decision. Kuenzli said she feels strongly if they weaken their guidelines, they are weakening the Historic Preservation Commission itself. DeGraw said she is open to the modification, but she most wishes for a review of how often the exception is used in a 2 -year and 5 -year timeframe. She said if many people would take advantage of it and it starts to change the nature of historic districts, then they would need to reassess if it is happening too frequently. She said she also agrees that the economic status is too vague and that she is uncomfortable with that language. DeGraw said when an exception is 3 made into a regulation it sort of becomes the golden ticket for other exceptions to be made, and she wants to be very cautious doing that with historic preservation. Burford said she agrees with DeGraw that it is like a golden ticket to pursue exceptions, even though she doesn't think that was the intent. She said she feels that it is the Commission's responsibility to enforce the Historic Preservation guidelines, and that this sort of weakens their position as the Historic Preservation Commission. Brown said his concern with the economic and technical feasibility mentioned is how they would measure it. He said it seems like it is too subjective and not really feasible for the Commission to enforce. He asked how often in the past an applicant has gone to the City Council to address concerns from the Commission's decision which have led to the Council recommending changes to the Commission's guidelines. Bristow said, in the history of the Commission, there has maybe been five or six appeals ever. She said that none of those have resulted in someone going to the Council and then asking to change the guidelines. Kuenzli said that this house is located on Court Street almost across from the Grant Wood House, which is the star of their historic district. She said that it just does not seem to fit the character of the neighborhood if they were to make an exception. Brown said that he does not object to changing how they look at the guidelines or how they entertain potential exceptions, but his concern rather is in regard to how they will define it so narrowly so that it does not become a channel for abuse. Boyd said that he does not object to change either, but he has been frustrated by this particular process. Fruin asked Boyd what his preference would have been for communication with Staff and the presentation process for the amendment under consideration. Boyd said that he let Staff know that he thought they should put it on the agenda to get folks' consideration and have Commission discussion before drafting the amendment. He said that there is hesitance in approaching this now because both the Commission and SHPO aren't sure how to implement it in a clear way with such vague definitions. Kiple said she seconds everything Boyd wrote in his proposed statement, and she agrees that they need clear definitions so that subjectivity is not taken advantage of. She said she also agrees with Boyd's initial narrow approach, and believes it is a good compromise. Sellergren said that she has major hesitations of making changes at all, given that she believes people are prone to take advantage of opportunities. She said she believes the Commission exists to preserve the historic integrity of these neighborhoods, so they should do as much as they can to uphold that. However, she said flexibility and fairness is important, so if they can be narrow and controlled in moving forward, then those are small steps that they can start taking. Fruin asked if the Commission would like to recommend to the Council to take a period of time where the Commission could craft their own amendment. Boyd said that he feels like they are providing many of their suggestions now (clearly defined, narrow scope, etc.), but they would be happy to have a work session around this particular topic at a different time. Fruin said that he thinks this is already a pretty narrow exception, in his view, and he struggles to see how they could narrow it down further. Burford asked if there was a way to just recognize this one exception without having an ordinance that is incorporated into the Historic Preservation Guidelines. Kuenzli said that, either way, that becomes a model for the next applicant who is dissatisfied. Burford said that there is a big difference in that it does not become law as part of the handbook. Boyd said he thinks it would be more difficult to grant just this one exception outside of the guidelines. 4 Boyd said that he is trying to get a unified recommendation from the Commission in order to pass on to Council. Brown said he is open to changing the amendment with the suggestions already presented, which might be agreed upon in a working session with the Commission and Staff. Kuenzli said that continuing to narrow it down would make it more difficult because every case is different and each Commission would interpret it differently, and she doesn't think that they can make it so narrow that it only fits this case and no other. Brown said that his openness in looking at a change is not tailored to this case specifically. Kiple said she would be open to looking at a revision of this amendment. DeGraw asked Fruin what a reasonable amount of time would be to ask Council to give them for further discussion. She said that it would be interesting to check in with other university towns that have historic districts that have allowed fiber cement board and ask about the advantages and disadvantages that they have experienced. Fruin said he thinks a couple of months would be fine. He said he will inform Council that there is some hesitancy from the Commission and that they would like more time, and he will see how they would like to proceed from there. Boyd asked, if the Council were to move forward with the amendment, if there were three more Commissioners who would support his proposed statement of starting with a narrower scope. Kiple, Brown, and DeGraw agreed. REPORT ON CERTIFICATES ISSUED BY CHAIR AND STAFF: Certificate of No Material Effect — Chair and Staff Review 624 North Johnson Street — Brown Street Historic District (mini-split air-conditioning installation) Bristow said that this house is getting a mini-split air-conditioning system. It will have three units inside the house along the north side, so the piping will come out of the house above the windows near the roof edge. She said that the owners also know that they can paint the pipes to match the house. 530 Ronalds Street — Brown Street Historic District (siding and basement window repair, porch) Bristow said that this house is doing basic repair work for damaged boards and damaged windows, and she said they want to put a leaded glass insert into the transom storm window as well. Minor Review —Staff Review 719 Bloomington Street — Goosetown/Horace Mann Conservation District (window replacement) Bristow said there is one window on the front that had been replaced with a vinyl window, so they will be replacing it with one that matches the originals. 117 North Linn Street — Local Historic Landmark (commercial sign installation) Bristow said that this is a sign location that the Commission has previously approved, and they are putting the sign on the north side of the building to match the one on the south side. Intermediate Review — Chair and Staff Review 628 North Johnson Street — Brown Street Historic District (carport demolition) Bristow said that this is a demolition of the carport on the side of the house. 516 Fairchild Street — Goosetown/Horace Mann Conservation District (minor change to prior COA) 5 Bristow said that the owners were working on a project that was approved by the Commission when the entire overhang on part of the house fell off. She said that everyone wanted it removed anyway, but the owners did have to create a roof over the entryway. CONSIDERATION OF MINUTES FOR MARCH 11, 2021: MOTION: Kiple moved to approve the minutes from the March 11, 2021 meeting. Burford seconded. The motion carried on a vote of 7-0. COMMISSION DISCUSSION: Historic Preservation Survey Russett said that they have been asked by a group of individuals from the Homebuilders Association to consider sending out a survey to property owners in their local historic, conservation, and landmark districts as well as to local contractors who do work in historic districts in order to just get some feedback from those groups of people. She said they have already drafted a survey and they are looking for one or two Commission members to review it before they send it out at the end of the month. DeGraw and Brown volunteered. Boyd said that he would love to see it too. Annual Awards Bristow said that they were going to vote and approve the awards, but they can't due to time constraints and inaction. She said that they now need to decide whether they are postponing or cancelling the (38th annual) awards. She said it is no longer possible for Staff to take the lead or do even 25% of the work that it takes to do the awards, and that it needs to be done by the Commission. Sellergren said she is definitely on board to do the photography, but there will just be a slight delay due to recent health reasons. Boyd said he thinks they should postpone the awards and have a meeting with the subcommittee to get back on track. Burford said that the awards are a lot of work and it may be to the benefit of the Commission to establish a PR committee that is working towards this throughout the year. Kuenzli said that it would be best to defer or cancel the awards this year. DeGraw asked if waiting until September would be a possibility. Bristow said that they could postpone for now, have the subcommittee meeting, and then reevaluate after that. Boyd said he felt it was important to point out that a request from an outside group got accomplished (the Survey), but they are struggling to find time to accomplish one of their annual events. COMMISSION INFORMATION: Burford said she wanted to remind everyone that there is going to be a lecture at the Senior Center on April 13th about Lustron Steel Homes in Iowa City. She said that they have all received emails about the legislation on historic tax credits, and it still does not address incentivizing work that would forward changes needed to address climate change. Burford said she encourages the Commission to go find that email and write to the representatives about adding this to their current legislation. Bristow said she sent out an email about the Preserve Iowa Summit in June and anyone from the Commission is welcome to attend, they just need to let her know so that she can register them. She said that she will also be taking a week vacation June 281 - July 5th, so the agenda packet will either come out very early or a few days before the meeting. ADJOURNMENT: 6 Sellergren moved to adjourn the meeting. DeGraw seconded. Meeting was adjourned at 7:33 p.m. HISTORIC PRESERVATION COMMISSION ATTENDANCE RECORD 2020-2021 TERM 6/11 7/09 8/13 9/10 10/08 11/12 12/10 01/14 01/28 02/11 03/11 04/08 NAME EXP. AGRAN, 6/30/20 X -- -- -- -- -- -- -- THOMAS BOYD, KEVIN 6/30/23 X X X X X X X X X X X X BROWN, 6/30/23 -- X O/E X X X O/E X X X X X CARL BURFORD, 6/30/21 X X X X X X O/E X X X X X HELEN CLORE, 6/30/20 X -- -- -- -- -- -- -- -- GOSIA DEGRAW, 6/30/22 X X X X O/E X X X X X X X SHARON I, 6/30/22 X X O/E X X X X X X X X X ECILE CECILE KIPLE, LYNDI 6/30/22 X X X O/E X X O/E X X X X X PITZEN, 6/30/21 X X O/E X X X X X X X X O/E QUENTIN SEEN, 6/30/22 X X X X X X X X X X X X JORDAN JORDAN W U, AUSTIN 6/30/23 X X X X X X X X X O/E O/E O/E CITY OIF IOWA CITY www.icgov.org June 1, 2021 ATTACHMENTS: Description Human Rights Commission: April 27 Item Number: 4.d. Approved Minutes Human Rights Commission April 27, 2021 VIA Zoom Platform Commissioners present: Mark Pries, Jessica Andino, Ashley Lindley, Jason Glass, Bijou Maliabo, Adil Adams, Tony Siva nthaphanith, Roger Lusala. Commissioners not present: Noemi Ford. (Electronic Meeting Pursuant to Iowa Code section 21.8) An electronic meeting was held because a meeting in person was impossible or impractical due to concerns for the health and safety of commission members, staff and the public presented by COVID-19. Meeting called to order: 5:32PM. Approval of the minutes from the March 23, 2021 meeting: Pries moved; the motion was seconded by Lusala. Motion passes 8-0. Public comment of items not on the agenda: None. Introduction of Jane Wilch, Recycling Coordinator for the City of Iowa City: Jane oversees the Waste programs for the City and does outreach to the community on waste reduction and why it is important at the local level. Jane provided information on the downstream and upstream of a product and things a person should think about prior to purchasing a product, such as, whether it is locally made, has recyclable content, is totally recyclable, and whether the product is fair trade. Jane also noted that Rummage in the Ramp will not be held this year but that the City hopes to have alternative drop off sites for community members to leave items they no longer desire. Introduction of Sarah Gardner, Climate Action Engagement Specialist: Sarah reported on recent City initiatives that included over 800 energy efficient home boxes being passed out to residents. Sarah also spoke on electronic cars, and the Climate Ambassador Program, which is a deep dive into the City's Climate Action Plan where participants learn how to talk to colleagues, friends, and families on it. Sarah closed with a discussion on the "Root for Trees Program". This program provides vouchers that offer discounts on the price to purchase trees for residents who wish to plant them. Discussion on Including a Land Acknowledgment as part of HRC meetings: Ad Hoc Truth and Reconciliation Commissioner Rivera and Lindley are still working with representatives from the Meskwaki Nation to provide input on the acknowledgment. HRC Subcommittees: The Housing subcommittee plans to schedule a meeting with Neighborhood and Development Services Director Tracy Hightshoe to learn more about affordable housing in the area. The Health Equity subcommittee no report. Anti -Racism subcommittee plans to hold a film screening of "White Privilege 101: Getting in on the Conversation" on June 3. This is one of several initiatives to bring attention to implicit bias. Commission Statement in Support of Black Lives Matter: Pries sees this statement as a living document, and he has some suggestions for edits to the current document. Pries, Lusala, and Lindley will plan to meet prior to the next meeting to discuss a way to possible streamline the document with current programs, activities, and outreach of the Commission and bring back a proposed updated draft to be reviewed by the entire Commission. Iowa Department of Human Rights Invitation to the May Commission Meeting: Glass who previously served on the state Human Rights Board will invite Deputy Director, Monica Stone, to the Commission's May meeting to discuss the Department's current initiatives including but not limited to language access, talent bank, youth programs, and data/demographics. Social Justice and Racial Equity Grants: Successful Living (FY20 recipient) requested an extension on the grant through June 2022 due to the COVID pandemic. Pries moved and Maliabo seconded to grant the request. The motion passed 7-0. (Andino not present). AAPI Day Against Bullying and Hate (May 18, 2021): The Commission decided to present two proclamations for the Mayor's consideration for the May 4, 2021 City Council meeting. One for AAPI Day Against Bullying and Hate, and the other for Asian American and Pacific Islander Heritage Month. Motion by Lindley, seconded by Lusala. Motion passes 7-0. (Andino not present). Reports of Commissioners: Adams spoke on a recent murder in Iowa City where a young man has been accused of killing his friend, Lindley participated in a news story for KWWL on the increased discrimination and hate crimes committed against Asian Americans and has been admitted into the University of Iowa's Master's program for Social Work, Lusala has been out of the country and has only been back about two weeks and is still catching up on things, Maliabo participated in the rally to support Asian Americans that was held on the Ped Mall earlier in the month, Pries recently participated in a discussion on BIPOC mental health, and Glass was recently appointed as permanent faculty at the University of Iowa Tippie College of Business. Adjourned: 7:30 PM Human Rights Commission ATTENDANCE RECORD YEAR 2021 (Meeting Date) NAME TERM EXP. 1/26 2/23 3/23 4/27 5/25 6/22 6/27 8/24 9/28 10/26 11/23 12/28 Adil Adams 2021 X X E X Jessica Andino 2021 X X X X Noemi Ford 2021 E X E E Jason Glass 2022 X X X X Ashley Lindley 2021 X X X X Roger Lusala 2023 X X E X Bijou Maliabo 2023 X X X X Mark Pries 2022 X X X X Tony Sivanthaphanith 2023 - - - X KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting --- = Not a Member CITY OIF IOWA CITY www.icgov.org June 1, 2021 ATTACHMENTS: Description Parks & Recreation Commission: April 14 Item Number: 4.e. IOWA CITY PARKS & RECREATION COMMISSION APPROVED MINUTES APRIL 14, 2021 ZOOM PLATFORM Electronic Meeting (Pursuant to Iowa Code section 21.8) EAnectronic meeting was held because a meeting in person was impossible or impractical due torns for the health and safety of council members, staff and the public presented by COVID-19. Members Present: Stephen Bird, Alex Hachtman, Chris Odinet, Ben Russell, Melissa Serenda, Angie Smith, Brianna Wills Members Absent: Boniface Penandjo Lemoupa Staff Present: Tyler Baird, Brad Barker, Raymond Heitner Others Present: None CALL TO ORDER: Vice Chair Hachtman called the meeting to order at 5:05 p.m. RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): Moved by Odinet, seconded by Serenda that the Parks and Recreation Commission recommend to City Council an amendment to the City Ordinance regarding park hours to state that all parks, except Black Hawk Mini Park, Chauncey Swan Park and College Green Park be open to the public from dawn to dusk unless granted special authorization by the City. Passed 6-0 (Penandio Lemoupa and Russell absent). OTHER FORMAL ACTION: Moved by Smith, seconded by Serenda, to approve the March 10, 2021 minutes as written. Motion passed 7-0 (Penandio Lemoupa absent). PUBLIC DISCUSSION OF ANY ITEMS NOT ON THE AGENDA: None NEIGHBORHOOD OPEN SPACE DEDICATION/EAST OF HICKORY HILL PARK -RAY HEITNER & TYLER BAIRD: Tyler Baird introduced Ray Heitner, Associate Planner with the Neighborhood Development Services Department who referred the Commission to a memo within the agenda packet regarding Neighborhood Open Space (NOS) Dedication for REZ20-0016. He explained that in summary, there is an application for a planned development rezoning of approximately 48.75 acres of land located south of Scott Blvd. west of 1St Ave., and east of Hickory Hill Park. The proposed development is currently being reviewed by City staff and the Planning and Zoning Commission. As part of NOS requirements, the developer has proposed to dedicate 13.96 acres (only required to dedicate 1.1 acre) of land as NOS to the City. This space is adjacent to the existing Hickory Hill Park boundary and would add to the acres of the park. This proposal is contingent on the development being approved and complete. Odinet asked Heitner to clarify that this is land in lieu of fees being offered. Heitner confirmed that to be the case. PARKS AND RECREATION COMMISSION April 14, 2021 Page 2 of 6 Heitner reported that City staff finds that the proposal supports the proposed land dedication for the following reasons: Hickory Hill Park would increase from approximately 185 to 200 acres; the dedication would fulfill the recreation and open space needs of future residents; access would be improved as the proposed dedication would provide street frontage to the park from Scott Blvd. and the proposed Hickory Trail extension; and that the proposal would provide an opportunity for woodland preservation thereby allowing the City to preserve and manage the property. Heitner explained that the role of the Commission is solely about the proposed dedication of land to the City and that their recommendations would be submitted to Planning and Zoning Commission. Wills confirmed that her understanding is that the Planning and Zoning Commission have twice denied the development proposal. She said that it appears that a longstanding grievance has been that development includes two-sided streets which seems to be the reason for opposition. She further noted that it seems that the Planning and Zoning Commission opposes this development proposal as it goes against the City plan of single -loaded streets. She said that her concern is that if the Commission approves the open space proposal that it will appear that the commission is also in approval of the development. Heitner explained that if the Commission were to approve the NOS proposal, it is not a confirmation of the development. Smith also asked for a clarification on what the Commission would be voting on. She shared that she is a frequent user of Hickory Hill Park and has made friends with a lot of other regular users of the park. She noted that she was surprised when she learned that this land was not already part of the park and that it would make her sad to not have access. She also said that it is hard for park users to swallow the idea of a development coming in so close to the park. She asked if there was a way to make a connection from the park over to the Pappy Dickens Preserve. She also mentioned that while walking in the park she was told of a plot of land adjacent to Hickory Hill Park of which the owners may be interested in selling, wondering if it is time to approach them and ask. Baird explained that there is already access to the Pappy Dickens Preserve from the park and that the trail systems do work together. He said that the Pappy Dickens property can be accesses via a dead-end gravel road. He said that this is the only spot that topography -wise matches up well to the property. He also said that as far as other land being for sale, the department has not been approached and that typically if someone is interested they make the initial contact with the department also noting that there is currently no budget to purchase such property. Odinet said he appreciated commission members comments and questions as it helps him better understand what the Commissions role is in this case. He said that a motion could state that if the subdivision is approved by P & Z, then the Parks and Recreation Commission approves of the proposed land dedication by the developer. Moved by Odinet to accept the proposal by the developer to dedicate 13.96 acres of land to the City to satisfy the Neighborhood Open Space requirements of the proposed Hickory Trail Estates Development if the development is approved by the Planning and Zoning Commission and City Council. Hachtman invited Commission to discuss the motion. Serenda said that she is concerned that this proposed property would end up serving as a buffer zone for trash and other debris from the neighborhood which in turn will find its way into the park. She asked if there would be any responsibility of the developer to manage and maintain any invasive species that might be introduced to the park. Heitner said that much of that is ironed out during the approval process and is addressed within the subdivider agreements. He said that those responsibilities would be tied to the owner until the woodland plan has been turned over to the City. At this point Hachtman opened the floor for public comment. PARKS AND RECREATION COMMISSION April 14, 2021 Page 3 of 6 Adam Parker, who resides on East Bloomington Street and is on the Friends of Hickory Hill Park board stated that he had a few questions. He stated that his question is like that of Serenda, asking if once the property is turned over to the City, could the developer could add any restrictions to the plan? Heitner responded that he was not able to answer the question of what would or would not be allowed. Baird added that typically once the City acquires land as parkland it then becomes the responsibility of Parks and Recreation staff to maintain. Parker asked if the Parks and Recreation Commission is at the table during discussion of the development. Heitner said that they are not, however, Parks and Recreation staff are consulted. Parker mentioned that with this property being at the highest point and overlooking the park, it is important to keep this in mind should this property not become part of the park. Aaron Krohmer, member of the public, then spoke. He pointed out that he was a previous Parks and Recreation Commission Member and therefore, has some awareness of how this process is usually handled. He recommended that the Commission not take any action on this item tonight as it is not required of them to do so. He shared that staff did not bring the previous two easements involved in this development for Parks and Recreation Commission approval. He recommended that Commission could send a letter as a group recommending that the comprehensive plan be followed and that no development with a single -loaded street should be approved. Hachtman then asked if there was a second to the motion by Odinet. There was no second therefore no vote was necessary. Odinet withdrew his motion. Baird asked what the consequences are being that there is no action by the commission. Heitner explained that the Commission could recommend approving or not approve the NOS proposal or could just state that they have no recommendations to the proposal. Wills shared that it is her opinion that it is the role of Planning and Zoning commission to discuss the issue regarding single -loaded streets and that the land use proposal is beyond the scope of the Parks and Recreation Commission. She believes that the Parks and Recreation Commission needs to wait and see what is recommended by Planning and Zoning prior to approving the NOS proposal. Baird offered that another option would be for the commission to table the agenda item until a time when there is more information is available. Note: Russell exited the meeting prior to the motion. Moved by Bird, seconded by Smith, that the Neighborhood Open Space Dedication proposal East of Hickory Hill Park be tabled until after the Planning and Zoning Commission has approved the development. Passed 6-0 (Penandio Lemoupa and Russell absent). PARK HOURS DISCUSSION: Baird is asking the Commission to consider recommending an amendment to the City Ordinance regarding Iowa City park hours to provide more consistency and less confusion for the public. The current ordinance reads as follows: Open hours at Iowa City Parks are currently: PARKS AND RECREATION COMMISSION April 14, 2021 Page 4 of 6 • Except as provided for specified parks herein, occupy any park, whether on foot or in a vehicle, or permit any vehicle to remain parked in any park between the hours of ten thirty o'clock (10:30) P.M. and six o'clock (6:00) A.M. unless granted special authorization by the City. • From April 15 to October 31, the hours shall be from eleven o'clock (11:00) P.M. to six o'clock (6:00) A.M. in City Park and Mercer Park. Occupy, whether on foot or in a vehicle, or permit any vehicle to remain parked from dusk to dawn at the following parks: Waterworks Prairie Park, Peninsula Park, Hickory Hill Park, and Ryerson's Woods Park. "Dusk" means thirty (30) minutes after the time designated each calendar day as "sunset" and "dawn" means thirty (30) minutes before the time designated each calendar day as "sunrise" by the United States Naval Observatory for Iowa City, Johnson County, Iowa. Said designations can be accessed via the internet at http://aa-usno.RM.mil Staff recommends that this portion of City Ordinance be changed to have all parks, except Black Hawk Mini Park, Chauncey Swan Park and College Green Park be open to the public from dawn to dusk unless granted special authorization by the City. The three parks exempted from these hours function as a part of Iowa City's Downtown. The lights at these parks remain on all night as the parks have pedestrian traffic at all hours. Serenda asked if staff has seen much usage of the parks between dusk and 10:30 or 11:00? Baird reported that there are people in the parks at those times whether lights are on or not. He reported that recently a basketball game took place until 2 a.m. where the participants used the headlights on their vehicles to illuminate the court. Bird referred to City Park and asked if there had ever been any thought of putting a gate up at the long drive to restrict access after-hours. Baird said that a gate is not something staff has discussed during his time as superintendent, although there are gates at the soccer park to protect the fields. Baird shared that his experience has been that gates can become a bit of a management challenge, depending on the type but may be something that staff can discuss. Moved by Odinet, seconded by Serenda that the Parks and Recreation Commission recommend to City Council an amendment to the City Ordinance regarding park hours to state that all narks, except Black Hawk Mini Park, Chauncey Swan Park and College Green Park be open to the public from dawn to dusk unless ranted special authorization by the City. Passed 6-0 (Penandio Lemoupa and Russell absent. IOWA CITY TREE COMMITTEE: Baird explained that a few years ago Council charged staff with creating a tree advisory committee. At that time this decision stemmed as a response to Emerald Ash Borer. Staff would like to broaden that committee and is asking that a couple commission members volunteer to participate. The committee has included a representative from the County, the University, and the Iowa City School District as well as a district forester. The group will meet quarterly. Baird would also like to transition these meetings to a Zoom format to allow more flexibility to its members. Serenda volunteered to be the Commission representative for this committee. Hachtman offered as well. Baird will follow-up with them soon. REPORTS ON ITEMS FROM CITY STAFF: PARKS AND RECREATION COMMISSION April 14, 2021 Page 5 of 6 Parks and Recreation Director — Juli Seydell Johnson: In Seydell Johnson's absence, Barker reported. Master Plan Update: Barker shared an update on the Comprehensive Recreation Master Plan. He noted that the bidding process closed on March 19 for which the City received eight proposals. Barker reminded commission members that this master plan will include facilities and recreation program management only. Staff has reviewed the proposals and has completed the first round of scoring. Staff will soon talk with a few of those firms to discuss their qualifications and their plans in more detail. Staff will again complete a second round of scoring based on those interviews and select a firm to complete the process. Staff will ask commission for their input via steering committees and will then begin meetings with the public. Recreation Division Superintendent — Brad Barker: Facilities Update: Barker announced that Mercer Park Aquatic Center/Scanlon Gymnasium is nearly back to normal hours (6 a.m.— 9 p.m. Monday through Friday and 8 a.m. to 4 p.m. on Saturday and Sunday). The weekend hours are slightly modified, closing earlier, as staff reported few users during those hours even prior to the pandemic shutdown. The Robert A. Lee Recreation Center remains closed. Staff will continue to monitor and adjust hours if necessary. Recreation Programs: Registration for summer programs has opened and many of those classes have filled up and have waiting lists proving that the public is ready to get out there and want to participate in recreation programs again. Recreation Program Guide Update: Barker announced that the departments activity guide will be offered in digital format only for the first time. This has been something that staff had discussed for some time prior to the shutdown. The digital guide will include imbedded links that will take the user directly to the program page while also allowing them to link directly to the registration page for that program. Staff feels that this will provide the public with a more seamless experience. Staff is also sending emails to those who have participated in programs in the past through an automated system in Activenet (the department program used for registration). Information on how to access the activity guide will also be enclosed in the utility billing statements going out to the community. City Park Pool: Staff is working towards opening City Park Pool on Memorial Day weekend. Prepping of the pool will begin soon. Sports Fields: The City sports fields opened on April 1 and are being well used. FilmScene Partnership: Barker announced that the department is partnering with FilmScene and Summer of the Arts in organizing various film showing events in the community. Many of these movies will be shown on the new large screen that has been installed on the west side of the Chauncey Swan parking ramp. These events are free to the public. Recreation will be planning and adding some recreation activities for the public to engage in prior to the showing of the movies this summer. Farmers Market Update: Barker asked Neumann to update Commission regarding the upcoming farmers market season. Neumann announced that the 49' season of the Iowa City Farmers Market will begin on Saturday, May 1. The market runs from the first week in May through the last week in October. She shared that while 25 of the markets regular season vendors have opted out of the 2021 season, she is working to fill those spaces with vendors who are on the market waiting list. These wait list vendors are given the opportunity to sign up for the entire 2021 season if they wish. She explained that under normal circumstances if a season vendor wanted to opt out for a season, they would have to go back onto the waiting list to regain their season status. However, with the extenuating circumstances brought on by the PARKS AND RECREATION COMMISSION April 14, 2021 Page 6 of 6 pandemic, any vendor who held season status in 2019 and opts out of 2021 will retain their status and given the opportunity to return in 2022. She said that while it is sad to see some of the regular vendors go, it is also an exciting opportunity for waiting list vendors, many of which will be adding new products to the market. Root for Trees Program: Barker announced that the Root for Trees program is in its final month. He reminded commission that this program will subsidize those in the community that plant a tree on their property. They will be subsidized 50% of the cost and some, based on income eligibility guidelines, will be subsidized up to 90% of the cost. He reported that since launching the program in October of 2020, the department has distributed 475 vouchers. He said that the nurseries involved in the program have been phenomenal to work with. Staff will track the actual redemption rates and what types of trees are being purchased. Barker announced that this first year was the pilot program, it has been approved in the budget for next year as well. Parks Division Superintendent — Tyler Baird: Staffing: Baird reported that staff is busy bringing on the seasonal employees. Staff will also be interviewing for two permanent positions, one being a stream maintenance worker as well as an additional forestry position. Tree Projects: Baird said that bidding has closed for large tree planting projects. These projects will include tree planting at Scott Blvd. Also included in this bid was the City Park fence project for the baseball fields. Staff also worked with purchasing to send out a request for proposal to complete a planting project in the infields but received no bids. Other Projects: Parks staff is busy getting water turned on in the parks and facilities opened. Since many were not used in 2020, there are some repairs that need to be made prior to opening. CHAIRS REPORT Vice -chair Hachtman said he appreciates all the hard work by staff as we move into the summer season and begin the re -opening process. COMMISSION TIIMIE/SUGGESTIONS FOR FUTURE AGENDA ITEMS: Serenda shared that a resident reached out to her who shared that she saw in recent minutes that Kiwanis Park playground equipment will be updated/replaced soon. This resident is advocating for retaining the character of the current playground in that it is more of a natural playscape and would like it to remain so. She also encouraged any commission members who are not familiar with the park to visit and look at the playground. ADJOURNMENT: Moved by Smith, seconded by Serenda, to adiourn the meeting at 6:40 p.m. Motion passed 6-0 (Penandio Lemoupa and Russell absent). PARKS AND RECREATION COMMISSION April 14, 2021 Page 7 of 6 PARKS AND RECREATION COMMISSION ATTENDANCE RECORD NAME N N O N O N N N N NIT N N 00 TERM EXPIRES Steve Bird 12/31/21 NM X NM NM X LQ X NM X X X X Alex 12/31/20 NM X NM NM X LQ X NM X X X X Hachtman Christopher 12/31/24 * * * * * * * * X X X X Odinet Boniface 12/31/23 NM O NM NM O LQ X NM X O O O Penandjo Lemou a Ben Russell 12/31/21 NM X NM NM X LQ X NM X X X X Melissa 12/31/23 NM X NM NM X LQ X NM X X X X Serenda Angie Smith 12/31/21 NM X NM NM X LQ X NM X X X X Jamie 12/31/20 NM X NM NM X LQ X NM Venzon Brianna 12/31/22 NM X NM NM X LQ X NM X X X X Wills Blake Winter 12/31/22 NM O/E NM NM O/E LQ KEY: X = Present O = Absent O/E = Absent/Excused NM= No meeting LQ = No meeting due to lack of quorum * = Not a member now CITY OIF IOWA CITY www.icgov.org June 1, 2021 ATTACHMENTS: Description Public Art Advisory Committee: March 4 Item Number: 4.f. Minutes Public Art Advisory Committee March 4, 2021 3:30 PM Zoom Meeting Platform Final Electronic Meeting {Pursuant to Iowa Code settlon 21.8) M electronic meeting was held because a meeting in person was impossible or impractical due to concerns for the health and safety of courKil members, staff and the pubk presented by CiMD-19. Members Present: Eddie Boyken, Dominic Dongilli, Ron Knoche, Steve Miller, Nancy Purington, Juli Seydell-Johnson, Sandy Steil, Andrea Truitt Members Absent: Jan Finlayson Staff Present: Marcia Bollinger, Wendy Ford Public Present: None Call to Order Truitt called the meeting to order at 3:33 p.m. Introduction of Members and Public Attending the Meeting There were none. Public Discussion of Any Item Not on the Agenda None. Consideration of Minutes of the February 4, 2021 Meeting Purington said that she would like further discussion on the categories mentioned in the minutes ("under/over 18," "established," "emerging," and `official' artists) in order for the Committee to have a cohesive understanding of what these terms mean. Ford said that they could make it an agenda item for the next meeting. Motion: Purington moved to accept the minutes. Seydell-Johnson seconded. Approved unanimously. Election of Officers Bollinger said she notified Miller and Truitt and asked them if they would be interested in continuing their officer positions, to which they responded yes. Bollinger said they are both open to be nominated as Chair and Vice Chair, so someone would have to nominate them and then the Committee could vote on it. Motion: Knoche moved to maintain the current Committee Chair and Vice Chair for the next year. Purington seconded. Approved unanimously. Updates — Public Outreach and Community Arts Subcommittees Bollinger said that she plans on getting updates out to everyone and a meeting scheduled for this month in order to continue previous discussions about the guidelines for the Strategic Plan. She said that the Artists Registry has been wonderfully successful and that there has been a lot of positive feedback so far. She said that April 15th seems to be a good date for everyone to meet, instead of on the 1St In regard to the Kiwanis Park Community Garden Art Project, Bollinger said that she has been having discussions about qualifications with their purchasing folks, and they have asked that some evaluation review criteria included. She said the project schedule will be pushed back by a week in order to allow for more time, so the submission deadline will be March 26tH Bollinger showed the Public Art Funding Distribution for Fiscal Year 20/21 and said that there are a lot of funds outstanding that have not yet been committed. She said that there needs to be discussion about how it is spent, but that they need to prioritize the maintenance needs. Purington asked if the Water Plant Project would be a budgeted item, and Bollinger said no but the Committee would still be involved with reviewing the proposals and such. Purington asked if Bollinger could forward the Committee the emails with the Matching Fund press release callouts. Temporary Art Program Bollinger said that the subcommittee went through what had been in place in the past and incorporated a number of changes. Purington asked about the locations for the temporary displays, and Bollinger said that they do not have any yet. Purington asked if the City had insurance for these, and Bollinger said that the artist would be responsible for insuring the artwork. Purington said that she thinks that is a little much, especially when they are putting their work out for free. She said when an artist loans their work out to a facility, it is usually the facility's responsibility to provide the insurance. Purington said that she would like for this to be seriously reviewed, since most artists don't have insurance on their artwork. Seydell-Johnson said that they could possibly reword it to say that the City will not provide insurance on the works, so it is up to the artist on whether or not they choose to move forward with that. Purington said that was a good idea. Knoche said that was the first disclaimer already listed. Bollinger said that they would reword it. Steil asked if it was only artists who could display work, or if members of the community who have a prominent art collection would also be able to loan pieces out. Bollinger said that the art can come from any number of sources. Purington asked if there was any way that the City could insure responsibility on the pieces. Steil said that they would probably have to get the work appraised from a third -party if that were to happen. Seydell-Johnson said that they could certainly ask that question, but she just does not see the City covering liability insurance for expensive pieces. Purington suggested that the work could have a limited value of $2,500. Steil said that she doesn't know if they could legally do that. Bollinger said that she just does not see it practically happening, since it would be the artist's loss and not the City's. She said once they get the inventory completed, then they will see what the artists' responses are and evaluate further steps from there. Miller asked what the plan is for rolling the program out. Bollinger said that it will be an ongoing process on the website that allows artists to submit a proposal at any time. Motion: Steil moved that the Temporary Art Program be approved as presented and to proceed with the inventory for potential sites. Seydell-Johnson seconded. Motion carried on a vote of 7-1. Neighborhood Art Program Bollinger said that she made some adjustments to the process in order to make sure the Public Arts Advisory Committee was involved. She said the Committee would help with two steps in the program: fully reviewing participation requests by neighborhoods and having the opportunity to approve the proposed art concept and schedule. Purington asked if there is a line item on the budget, and Bollinger said that there is a line item for $12,000 that the Committee had previously decided would be allocated for this program. Knoche asked if they had already approved of and committed to this project, and Bollinger said yes. Motion: Knoche moved to approve the new procedure for the Neighborhood Art Program with the typos fixed. Steil seconded. Approved unanimously. Review Potential Locations for 2 Rotating Sculpture Pads Seydell-Johnson showed photos of potential locations in Terry Trueblood Recreation Area, Mercer Park, and a few others as well. She said that she chose locations based on several factors: visibility to pedestrians and cars, places that have been difficult to maintain and grow grass (to fix issues with landscaping), and public accessibility. Seydell-Johnson said there are six potential locations at Terry Trueblood Park: the first three near the trail access, the fourth by the shelter, the fifth in an area where the trail splits off from the main parking lot, and the sixth right at the entrance in front of the boat rental area. She said that the first three offer the most visibility from the road, the sixth offers the most visibility to park users, and the fourth and fifth locations are just really nice areas within the park. Miller said that he liked the second option best because it had a nice neutral background for art. Steil said she echoed Miller's opinion, but also noted that the utilities could be a risk there. She said the second location was her favorite followed by the sixth. Truitt said that she liked the second spot because it fit with their discussed themes the best. Boyken said that he agrees with what has been said about the second spot, but he also likes the sixth as well. Dongilli voted for #2. Seydell-Johnson showed an aerial view of Mercer Park and the five potential locations there: the first in front of the entrance to the Rec Center, the second by the shelter, the third near the southwest entrance to the playground, the fourth near the southeast entrance to the playground and by the other shelter, and the fifth on the north side of the playground very visible from Bradford Street. She said that there are several other potential locations in Court Hill Park, Wetherby Park, and Fair Meadows Park. Steil said that she is not familiar with some of these areas, but would love to check them out, and asked if the Committee had to vote on this today. Bollinger said that there isn't any rush, but they want to have an idea within the next few months in order to get the call out to artists. Seydell-Johnson said that she would feel more comfortable with the Committee actually seeing the locations before voting. Strategic Plan Follow -Up Bollinger showed a list of uncompleted action items in the Public Art Strategic Plan and said that she thinks that many of these concepts can be included in other components of the plan. Purington asked what the meaning of "functional art installations" is, and Bollinger said that they are things like bike racks and benches. Purington asked if they could change the wording from "functional" to "applied" so that the meaning is clearer to the reader. Bollinger said that they can work on that as well since they need to define what is functional art in the Strategic Plan anyway. 3 Bollinger asked if anyone had any ideas on how to approach the list, if they were interested in setting up any committees, and/or ask any questions. Purington asked if it would be possible for Iowa City to set up their public art inventory in a format similar to Kansas City's. Bollinger said that their existing website would not support that, but the new one might. She said that they will get that information out, one way or another. Truitt said that a graphic designer could put together a book -like format using Adobe, and then an external link could be put on the website. Bollinger said that it is currently up to the Staff to update the website, so the process would have to be something accessible to Ford and herself. Purington asked if they could hire a graphic designer with what they have in their budget. Bollinger suggested that they continue talking about this at a later meeting. Miller asked the Committee to continue thinking about suggestions for the Strategic Plan so that they can have discussion on it at the next meeting. Committee Announcements and/or Committee/Staff Reports Bollinger said that a mosaic art installation installed 10-12 years ago (as a neighborhood art project) in Pheasant Hill Park is starting to see some deterioration. She said that she has talked with the artist about it, and they are considering just removing it. Bollinger said the Committee needs to approve the de -assessing of the artwork. Purington asked if the pillars could be moved to an interior location. Bollinger said that they are on concrete footings that are about four feet deep, so they would not be able to remove them without causing further damage. Miller asked if repairs are completely out of the question. Seydell-Johnson said that the glass mosaic tiles are really more of a safety hazard now. Purington asked how much this project had cost, and Bollinger said that it was about $14,000. Truitt asked if there is a plan to formally and historically document this project before it goes away. Bollinger said that they have a lot of pictures already, but they don't have a plan necessarily in place for archiving future projects. Purington said that she still recommends that it be put in the inventory, with a special note about the nature of its destruction. Adiournment Knoche moved to adjourn the meeting. Steil seconded. The meeting was adjourned at 5:02 p.m. Minutes submitted by Lauren Rails. 4 Public Art Advisory Committee Attendance Record 2020-2021 Name Term 5/7/20 6/4/20 7/2/20 8/6/20 9/3/20 10/1/20 11/5/20 12/3/20 01/07/21 02/04/21 3/04/21 Expires Ron O/E X X X X X X x X X Knoche Juli X X O/E X X X X x X X Seydell- Johnson Steve 12/31/20 X X X X O/E X X X X X Miller Eddie 12/31/21 X X X O/E X X X X X X Boyken Jan 12/31/20 -- X X O/E X O/E X X X X 0 Finlayson Nancy 12/31/22 X X X X X X X X X X Purington Andrea 12/31/22 X X X O/E X O/E X X X X Truitt Dominic 12/31/23 -- -- X X X X X X X C Dongilli Sandy 12/31/23 -- -- -- -- -- -- O/E x X X X Steil CITY OIF IOWA CITY www.icgov.org June 1, 2021 ATTACHMENTS: Description Public Art Advisory Committee: April 15 Item Number: 4.g. Minutes Public Art Advisory Committee April 15, 2021 3:30 PM Zoom Meeting Platform Final Electronic Meeting (Pursuant to Iowa Code section 21.91 An electronic meeting was held because a meeting in person was impossible or impractical due to concerns for the health and safety of council members, staff and the pubk presented by C(NIn-14. Members Present: Eddie Boyken, Dominic Dongilli, Ron Knoche, Steve Miller, Nancy Purington, Andrea Truitt Members Absent: Jan Finlayson, Juli Seydell-Johnson, Sandy Steil Staff Present: Marcia Bollinger, Wendy Ford Public Present: Leslie Revaux Call to Order Miller called the meeting to order at 3:30 p.m. Introduction of Members and Public Attending the Meeting Leslie Revaux, a member of the public, introduced herself and said she works for the Vice President for Research at the University of Iowa, which is part of the group that helped fund the Oracle's Project. Public Discussion of Any Item Not on the Agenda None. Consideration of Minutes of the March 4, 2021 Meeting No discussion. Motion: Knoche moved to accept the minutes. Dongilli seconded Approved unanimously. Updates Longfellow Pedestrian Tunnel Mural — to be reviewed on May 6 Bollinger said that she has been in contact with Rachel Arnone, the art teacher, and they are planning on creating the mural the week of May 24th. She said they will present their proposal at the PAAC meeting on May 6th. Knoche asked if Parks & Rec will do the base coat on the Longfellow Tunnel before the school paints it. Bollinger said that they usually do, but they will have to wait until it gets closer to the painting scheduled time due to problems with spring moisture. Oracles of Iowa Citv Public Forum Update — PS1 to be available May 6 Bollinger said that Public Space One and possibly the artist and other team members will be at the May 6th meeting to talk through what kind of public input they have received. Miller asked about the general reception of the Oracles Project at the forum. Bollinger said there wasn't many verbal conversations or strong feelings, but she thinks there were good questions that came up. Ford said that the forum was very quiet and non-interactive; she said it was very well moderated but there was not a community conversation that was had. Miller asked what the next steps of the project are. Bollinger said that they are trying to get more forums planned, specifically to get input from the Black population. Public Outreach and Communitv Arts Subcommittees — no progress Bollinger said that she has not had a chance to work on things just yet, but she is hoping to reconvene the subcommittees in a couple of weeks. Temporary Art Locations — requested locations of staff Bollinger said that she is requesting locations of Staff so that they could provide reasonable venues for artwork within their facility, grounds, etc. She said that they will verify and post those as soon as they all come in. Lucas Farms Neighborhood Art — Neighborhood Survey developed Bollinger said that she is working with Lucas Farms to create a survey to distribute to the neighborhood in order to solicit feedback on what they want their Neighborhood Art Project to be. She said that they might also do a community/neighborhood forum if they do not get enough information through the survey. Artists Registry Bollinger said that the Artists Registry has slowed down significantly from what it was, but they are still receiving applicants. She said that they will probably have to push it out on social media every 2-3 months to encourage people to continue to sign up, but it has been very popular overall. She said that they are still trying to catch up on posting all of the artists' images onto the searchable page. Review of Matching Fund Applications Ford showed the application requests with the total average scores from the rubric submitted by the Committee members. Bollinger said that the mural was approved for the Trumpet Blossom project and the Music by the Gross project could occur on private property, although they might require a permit. Bollinger said that many of the applicants were being very flexible with deferring their project funding until the next round of applications after June. Knoche asked why they would fund projects that fall outside of the guidelines. Bollinger said that there were only two projects that fell outside the guidelines, and it was very reasonable to just ask them to wait until the next round of funding. Truitt asked if there was a way to approve the project(s) now and guarantee those funds for the next fiscal year. Bollinger said that the Committee hasn't decided how much to allocate for FY22 yet, so they can't say which projects will be approved in the future. Knoche said that he would be wary of allocating all of next year's funds and not leaving enough money for potential new projects. Motion: Dongilli moved to remove the "Day of the Dead Ofrenda" project and the "PracticexPractice" project from Committee consideration at this point in time since they fall outside of the guidelines. Knoche seconded. Motion passed unanimously. Motion: Knoche moved to remove the "Resounding" project from Committee consideration because it builds upon a project that they have already funded. Dongilli seconded. Motion passed unanimously. Truitt said that she feels like there should be a policy in place that limits the amount of funding artists who continually apply can receive throughout a calendar year. Purington agreed. Miller asked how that would apply to organizations that include different artists, like Public Space 1. Bollinger recommended that they put it on the agenda for the next meeting and reevaluate the criteria before they put out the next call for artists. Miller said that he would also like to talk about adding a category for adherence to their strategic plan on the rubric. Truitt said that she was more than happy to incorporate those comments/changes before their next meeting. Bollinger said that the artists for the "Honoring Black Lives" project and the I It Avenue Mini Mall Bicycle" project also said that they would defer. Motion: Dongilli moved to refect the applications for the "Topophilia" and "Mammal Hall" projects based on their lowest rubric scores. Truitt seconded. Motion passed unanimously. Motion: Knoche moved to reduce the 3 lowest-scored projects by $183.33. Truitt seconded. Motion passed unanimously. Motion: Knoche moved to approve amounts listed for the Public Art Matching Funds. Purington seconded. Motion passed unanimously. Miller asked how the Committee felt about the ranking process. Truitt said that she went back and forth with her scoring regarding the impact of the Matching Funds for projects that have a various number of funding partners. Review of Kiwanis Park Community Garden Art Project Submissions and Approval of Artist Selected by Neighborhood Residents Bollinger said that this project is heavily influenced by the neighborhood response to the artwork. She said that the neighborhood ranked the artists according to the criteria developed for the neighborhood art project, and they ranked Anna Kahn the highest for her capabilities to implement the program, work with the neighbors, work with different art materials, etc. Bollinger said she has spoken with Kahn about getting together with the neighbors for a meet and greet and to start talking through some concepts and logistical details for the project. She said the meet and greet will be Saturday, May 1I at 6:00pm at the park. Motion: Purington moved to approve Anna Kahn's proposal. Truitt seconded. Motion passed unanimouslv. Determine Locations for 2 Rotating Sculpture Pads Ford showed photos of each of the potential locations presented at the last meeting. Truitt said she went out a few weeks ago to see the locations, and she really likes location #2 for its convergence with the paths as well as its own individual space. Purington agreed with Truitt and asked why they didn't look at a corner location closer to the main streets. Bollinger said that she wasn't sure what the topography was in that area. Knoche said that there might be a visibility issue in that area due to prairie grass restoration. Purington asked if they owned the property 4 north of that location and asked if that could be another potential location. Knoche said that they own the property, but it is a future Public Works and Transit Facility site. Purington said there was a lot of visual stimuli (trees, bushes, etc.) in the other locations, so she is attracted to a place that would provide a greater presentation for the artwork. Knoche said he would prefer not to look at the lot to the north due to the future projects scheduled there, and the Terry Trueblood Recreation sign is on the corner with the prairie grass restoration, which might conflict with artwork if it was placed there. Bollinger said there isn't a lot of pedestrian movement at Terry Trueblood. Purington said that corner would be a great location due to the stoplight that was just installed at that intersection. Truitt said that she probably wouldn't walk out to the sculpture if it was placed on that corner. Purington said that it was a popular road to drive on and it's a beautiful location. Bollinger suggested that they keep it under consideration, but they shouldn't decide on it without more information. Miller asked if pedestrians or cars had a higher priority when considering the locations of these sculpture pads; he said that location #2 was nice because it was visible from the road and it was at the convergence of two walking trails. Bollinger said that the focus was for the sculpture pads was to be located along trails. Purington said that focusing the sculptures on trails is a fantastic option, but she would like the Committee to entertain other options as well. Miller asked if they wanted to have discussion about having a sculpture pad at Mercer Park so that they could have artwork at each location. Purington asked if they could reconsider the proposed pad sites in order to expand the access and visibility of the sculptures. Bollinger said that they could talk to Seydell-Johnson about locations that are more visible. Motion: Purington moved that the Committee talk to Seydell-Johnson about expanding the parameters of the proposed sculpture pads at Terry Trueblood Park and Mercer Park in order to meet the road and expand the viewing access. The motion did not have a second. Motion: Knoche moved that the Committee move forward with Location #2 at Terry Trueblood Park and Location #5 at Mercer Park for their visibility and accessibility to both vehicular traffic as well as those utilizing the trails. Knoche withdrew the motion. Purington recommended that the sculpture pads be placed somewhere without competing background noise. Bollinger suggested that they move the pad to the right-hand side of the proposed location in Mercer Park so that the playground would not be in the background. Truitt said she also thinks the location should be on the right side. Purington said that a nice space to put a sculpture pad would be next to the Aquatic Center. Bollinger said that she isn't sure that the sculptures would be very large. Miller agreed. Bollinger said that they could table this conversation for the next meeting to give the Committee time to go out and see the locations for themselves. Knoche said that Staff presented locations for consideration, and he thinks that the Committee should respect Staff's recommendations and make a decision sooner rather than later so that they can get the pads installed. Purington said that the more discussion they have, the better the solution they are going to come up with. Bollinger said that she agrees with Knoche and she feels a bit uncomfortable continually expanding their options for sculpture pad locations instead of focusing on the ones they were given. Motion: Knoche moved that the Committee move forward with Location #2 at Terry Trueblood Park and Location #5 at Mercer Park for their visibility and accessibility to both vehicular traffic as well as those utilizing the trails. Boyken seconded. The motion passed on a vote of 5-1. Miller said that they should look at the sites more comprehensively and make a strategic plan for the future. Deaccession of Pheasant Hill Art Project Bollinger said she had spoken with the artist of the Pheasant Hill Art Project and she cannot make the repairs, but is completely understanding of the situation and the decision the Committee has to make. Bollinger said the seat of the bench is deteriorating and the overall bench is in bad shape. She said they need to do something fairly quickly because it is covered in cut glass, and Seydell-Johnson will have her staff remove the mosaic at no charge. Truitt asked if they could put grout in the spots where the mosaic has come off in order to smooth it out while still maintaining what was originally there. Bollinger said that they had already tried that method on one of the pillars. Bollinger said that they could have another artist come in and replicate the design in paint to preserve what was once there. Truitt asked if they have plenty of documentation of the project before it goes away for good. Bollinger said that she would check into that. Motion: Purington moved to approve the deaccession of the Pheasant Hill mosaic park bench and accessories due to deterioration and danger to users. Truitt seconded. Motion passed unanimously. Capitol Street Parking Ramp — PSI requested specifics of what information and process will be used for discussion on May 6. Need to determine. Bollinger said she needs feedback for what she should relay to John Englebrecht regarding what he should be prepared to provide for the Committee meeting next month. Miller said he would like an update on their perspective after they received more public input and if anything has changed and why. Purington asked if Ford and Bollinger could share some highlights from the PS1 forum they attended. Bollinger said that they talked about that earlier in the meeting (before Purington arrived), but generally it was a very structured process and there wasn't much dialogue. Bollinger said that Englebrecht will provide the written notes. Ford asked if they were planning on having a second public forum to get a greater representation from the Black community. Bollinger said she would check on that. Purington asked how the Black community felt about the mural in general. Ford said that they didn't make that distinction in the report. Purington asked for these types of meetings to be recorded in the future. Purington said that she was offended when she filled out the form and it asked for demographics and income, and asked why that was a question on the survey. Bollinger said that a lot of people didn't respond to those questions, but they asked them for the same reason they asked for race — they wanted to get a picture of who was responding to the survey. Committee Announcements and/or Committee/Staff Reports Purington showed the Committee her Certificate of Appointment to the Public Art Advisory Committee from 1997. Miller asked if Bollinger was going to follow up about the subcommittees. Bollinger said she would. Adjournment Knoche moved to adjourn the meeting. Purington seconded. The meeting was adjourned at 5:27 p.m. Public Art Advisory Committee Attendance Record 2020-2021 Name Term 6/4/20 7/2/20 8/6/20 9/3/20 10/1/20 11/5/20 12/3/20 1/7/21 2/4/21 3/4/21 4/15/21 Expires Ron X X X X X X x X X X X Knoche Juli X O/E X X X X x X X X O/E Seydell- Johnson Steve 12/31/20 X X X O/E X X X X X X X Miller Eddie 12/31/21 X X O/E X X X X X X X X Boyken Jan 12/31/20 X X O/E X O/E X X X X O/E O/E Finlayson Nancy 12/31/22 X X X X X X X X X X X Purington Andrea 12/31/22 X X O/E X O/E X X X X X X Truitt Dominic 12/31/23 -- X X X X X X X X X Dongilli Tonya 12/31/23 -- -- O O -- -- -- -- -- -- -- Kehoe Sandy 12/31/23 -- -- -- -- -- O/E x X X X O/E Steil Late Handouts Distributed 5-2-9-2-1 (Date) � r _I191"M q CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa S2240-1826 (3 19) 356-5000 (3 19) 356-5009 FAX www.icgov.org City Council Agenda — June 1, 2021 — Regular Formal Meeting Information submitted between distribution of packet on Thursday and close of business on Friday. Late Addition(s): Item 4. Receive and File Minutes of Boards and Commissions 4.h. Civil Service Commission — April 28 17.a Announcement of Vacancies — New Human Rights Commission - One vacancy to fill an unexpired term ending December 31, 2021. (Noemi Ford resigned) Correspondence included in 5/28 late handouts. Applications must be received by 5:00 P.M., Tuesday, July 13, 2021. Late Handouts(s): Item 9. Planning & Zoning Matters 9.a. Rezoning — Hickory Trail Estates (See Protest of Rezoning form — x6) Regular Formal Agenda 14. Iowa City Area Transit Study Plan and recommended transit system changes (See correspondence from Erin Sawyer) It Electronic Meeting (Pursuant to Iowa Code section 21.8) An electronic meeting was held because a meeting in person was impossible or impractical due to concerns for the health and safety of Commission members, staff and the public presented by COVID-19. Minutes — Final City of Iowa City Civil Service Commission Wednesday, April 28, 2021— 8:15 a.m. Members Present: Melissa Jensen, Rick Wyss, Ann Rhodes Members Absent: None Staff to the Commission Present: Karen Jennings, Tracy Robinson Other Parties Present: Police Chief Dustin Liston 4. k Late Handouts Distributed 6_ 225 - 21 (Date) Recommendation to Council (become effective only after separate Council action): None. Call to Order: Jensen called the meeting to order at 8:17 a.m. Entry level Police Officer testing: After a brief discussion, Rhodes moved and Wyss seconded to approve the process proposed by staff in the April 26, 2021 memo. All were in favor. Adiournment: Wyss moved to adjourn, Rhodes seconded, all were in favor and the meeting was adjourned at 8:45 a.m. Board/Commission: Civil Service Commission Attendance Record Year2021 (Meeting Date) Name Term Expires 4/28/21 Melissa Jensen 4/7/25 X NM = No Meeting --- = Rick Wyss 4/1/24 X Ann Rhodes 4/4/22 X KEY: X = Present O = Absent O/E = Absent/Excused NM = No Meeting --- = Not a Member