Loading...
Library Assistant I - Development OfficeCITY OF IOWA CITY - Job Description Job Class #06-05 FLSA Non Exempt Non Civil Service Identification Position Title: Library Assistant I Department: Development Office Division: Library Immediate Supervisor: Development Director Job Summary Under general direction, provides support to the Development Director and the Board of the Iowa City Public Library Friends Foundation. Maintains Foundation financial records and accounts. Coordinates volunteers for used bookstore. Assists in the production of publications and communications and assists with special projects and events. Essential Job Duties and Responsibilities Provides administrative support to Development Director and Iowa City Public Library Friends Foundation Board, including the preparation of Iowa City Public Library Foundation Board committee minutes and reports. Maintains Development Office records. Creates records, enters data, runs reports, trains staff and performs database maintenance. Provides donor reports to the Development Director. Provides general information to the public regarding Development activities and programs. Receives and processes gifts to the Foundation. Deposits and tracks donations received in Development Office. Issues checks for Development Office expenses. Maintains spreadsheets and specialized accounting program, which tracks fund balances, expenses and income for the Foundation. Provides tax data for annual tax return. Provides financial information to Development Director. Assists with the production of communications and publications for the Development Office. Trains and supervises hourly staff as assigned. Job Class #06-05 Development Office Page 2 Updated 09/28/2021 Trains and schedules volunteers for The Book End. Assists with event planning. Implements established policies and procedures regarding the safety and security of patrons and fellow staff members. Conducts self in a manner which promotes and supports diversity and inclusivity in the workplace and community. Performs other duties as assigned. Physical and Environmental Conditions While performing the duties of this job, the employee is regularly required to sit. The employee frequently is required to use hands to finger, handle, or feel and talk and hear. The employee is occasionally required to walk. The employee must occasionally lift and/or move up to 30 pounds. This position must have the ability to apply up to 30 pounds of force to move or push a book cart. Specific vision abilities required by this job include close vision, and ability to adjust focus. The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. Minimum Education, Experience and Certification Bachelor’s degree from an educational institution accredited by a DOE recognized accreditation body in business or a related field required. One year of bookkeeping and computer experience with database management applications required. Must pass criminal background check. Preferred Education, Experience and Certification Experience working with a nonprofit board preferred. Experience with fundraising software and QuickBooks preferred. Supervisory experience preferred. Knowledge, Skills, and Abilities Ability to establish and maintain effective relationships with donors, Board and committee members, library staff, and the general public. Skill in word processing, Excel, and database management software. Ability to maintain financial records and statistics and create financial and statistical reports. Ability to prepare and present fundraising campaign and special events materials. Ability to train and schedule volunteers. Skill working with the public, including assisting with customer complaints, and general customer service issues. Ability to work in a team environment to deliver library services. Ability to consistently deliver excellent customer service. The above statements are intended to describe the general nature and level of work being performed by Job Class #06-05 Development Office Page 3 Updated 09/28/2021 individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position.