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Home My WebLink About2021-12-14 AgendaSubject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5041 If you will need disability -related accommodations in order to participate in this program/event, please contact Kellie Fruehling at 319-356-5041, keliie-fruehlinq(r3iowa- city.orq. Early requests are strongly encouraged to allow sufficient time to meet your access needs. Ecu. " ko Y-cC Iowa City ' I S RuLt9City Council Agenda G-tuc;-S 6 i,i-z_' i `\,.L.Special Formal e h 1 I v(0 1-kc-� C LCCtecember 14, 2021- 6:00 PM 1-tz:ux l ,} The Center - Assembly Room .5o ,/e. 28 S. Linn Street C t c, �o www.icgov.org CITY OE IOWA CITY www.icgov.org You can watch the meeting on cable channel 4 (118.2 SAM) in Iowa City, University Heights and CoraMlle, or you can watch it online at any of the following websites: • htqsJ/citychanne14.comllive • https://www.youtube.comiusericitychanneWilive • https://facebook.comlCitvo lowaCity 1. Call to Order . re c c�.rc + � o LAc / ^ � i LL'C�i ��_ I�G'i..-�i; i S �'� C•"��t'r 1 Lc� il`� � _VLC ( I()�!`S , �, .•l1 Beginning of Consent Calendar (ffems 2 — 7j e.4 Consider adoption of the Consent Calendar as presented or amended 2. Approval of Council Actions (subject to corrections, as recommended by the City Clerk) 2.a. Work Session Minutes: November 30 2.b. Special Formal Summary of Minutes: November 30 2.c. Work Session Minutes: December 7 3. Receive and File Minutes of Boards and Commissions 3.a. Ad Hoc Truth & Reconciliation Commission: November 18 [See Recommendation] 3.b. Airport Commission: October 21 December 14, 2021 Iowa City City Council Agenda Page 1 4. Permit Motions and Resolutions (as recommended by the City Clerk) 4.a. Liquor License - Renewals 1. Special Class C Liquor License for Sosekiic Cafe LLC, dba Soseki Cafe, 227 S. Dubuque St. 2. Class C Beer Permit for Aldi, Inc., dba Aldi, Inc #67, 760 Ruppert Rd. 3. Class C Liquor License for Blazin Wings, Inc., dba Buffalo Wild Wings, 201 S. Clinton St. 4. Class B Beer Permit for Uncommon Provisions LLC, dba Wild Culture Kombucha, 210 N. Linn St. 5. Class C Liquor License for 1st & Main Hospitality LLC, dba Pullman, 17 S. Dubuque St 6. Class B Native Wine Permit for Dykstra Nursery Corporation, dba Iowa City Landscaping & Garden Center, 520 Hwy 1 West. 4.b. Cigarette Permit 1. Resolution to issue Cigarette Permit to Malka 13, Inc., dba Evergreen Smoke Shop, 1661 S. First Ave. 5. Resolutions and Motions 5.a. Extending the Timeframe for the Ad Hoc Truth & Reconciliation Commission Resolution Extending the Timeframe for the Ad Hoc Truth & Reconciliation Commission to Complete its Charge. Comment This agenda item will extend the time from June 2022 to June 2023 for the Ad Hoc Truth & Reconciliation Commission to complete its charges and other work under Resolution 20-228. Correspondence induded in Council packet 5.b. Iowa City Housing AuthontVs Housing Choice Voucher (HCV) Administrative Plan Resolution Amending the Iowa City Housing Authority Housing Choice Voucher Program (HCVP) Administrative Plan. Comment The HCVP Administrative Plan establishes policies for issues not covered under Federal regulations for the HCVP Voucher and Family Self -Sufficiency programs administered by the Iowa City Housing Authority. The proposed changes to the assignment of bedroom sizes (Subsidy Standards) constitutes a significant amendment to the HCVP Administrative Plan. December 14, 2021 Iowa City City Council Agenda Page 2 2; - 2, 21- ';o3 30 5.c. Iowa City Landfill Cell FY23 Construction Resolution approving, authorizing and directing the Mayor to execute and the City Clerk to attest an Agreement by and between the City of Iowa City and Steams, Conrad, and Schmidt Consulting Engineers, Inc. dba SCS Engineering, Inc. to provide engineering consultant services for the Iowa City Landfill CeII FY23 Construction Project. Comment This item will approve an agreement with Steams, Conrad, and Schmidt Consulting Engineers, Inc. dba SCS Engineering, Inc. to provide preliminary design, final design, preparation of a project manual for bidding, permitting, bidding assistance, and constructions services for the Iowa City Landfill Cell FY23 Construction Project. The project will construct the next solid waste disposal landfill cell at the Iowa City Landfill and Recyding Center. The negotiated fee is not to exceed $346,300 and will be funded by the Future Landfill Cell Project, Account #L3338. 5.d. Water Treatment Plant Chlorine Feeder System Upgrade Resolution approving, authorizing and directing the Mayor to execute and the City Clerk to attest an Agreement by and between the City of Iowa City and Strand Associates, Inc. to provide engineering consultant services for the Water Treatment Plant Chlorine Feeder System Upgrade Project. Comment This agreement authorizes Strand Associates, Inc. to provide consultant services induding design development, preparation of construction documents, bid phase services and limited construction administration and inspection services forthe Chlorine Feeder System Upgrade Project The project generally indudes the study of the existing conditions, presentation of design alternatives, design options for the replacement or repair of chlorine feeder and scrubber systems, the removal of ammonia feeder systems, and coordination of construction work not to impede water plant production. The total cost of the services is $69,700 and will be funded through Account #W3316. 5.e. 2021 City of Iowa City Parking Garages Maintenance and Repair Resolution accepting the work for the 2021 City of Iowa City Parking Garages Maintenance and Repair Project. Comment The project has been completed by Western Waterproofing Co., Inc. of West Des Moines, Iowa, in substantial accordance with the plans and specifications. The Engineer's Report and Performance and Payment bonds are on file with the City Engineer. December 14, 2021 . Project Estimated Cost • Project Bid Received: • Project Actual Cost: $ 108,000.00 $ 129,064.00 $ 135,873.00 Iowa City City Council Agenda Page 3 �I - 30L( 21 -3o- 2( -30(p 5.f. Beer Creek Storm Sewer Repair Resolution accepting the work for the Beer Creek Storm Sewer Repair Project. Comment The project has been completed by All American Concrete of West Liberty, Iowa, in substantial accordance with the plans and specifications. The Engineer's Report and Performance and Payment bonds are on file with the City Engineer. . Project Estimated Cost $ 44,000.00 . Project Bid Received: $ 68,203.00 • Project Actual Cost $ 102,932.00 5.g. Lower Muscatine Area Storrs Sewer Improvements Resolution accepting the work for the Lower Muscatine Area Storm Sewer Improvements Project. Comment The project has been completed by Metro Pavers of Iowa City, Iowa, in substantial accordance with the plans and specifications. The Engineer's Report and Performance and Payment bonds are on file with the City Clerk. . Project Estimated Cost • Project Bid Received: • Project Actual Cost: $ 1,210,000.00 $ 763,197.95 $ 850,781.47 5.h. Sludge Storage Tank Masonry Repair Resolution accepting the work for the Sludge Storage Tank Masonry Repair Project. Comment The project has been completed by TnT Tuckpointing and Building Restoration of Stockton, Iowa, in substantial accordance with the plans and specifications. The Engineer's Report and Performance and Payment bonds are on file with the City Clerk. December 14, 2021 • Project Estimated Cost . Project Bid Received: • Project Actual Cost: $ 165,000.00 $ 159,800.00 $ 171,585.00 Iowa City City Council Agenda Page 4 21 -13o? 5.i. Influent Rake and Screen Replacement Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for construction of the Influent Rake and Screen Replacement Project. Comment Bids for this project were received on Tuesday, December 7, 2021 and the following bids were received: Woodruff Construction Tiffin, IA $ 1,633,000.00 Tricon Construction Cedar Rapids, IA $ 1,688,000.00 WRH, Inc. Amana, IA $ 1,736,800.00 Porten Construction Dubuque, IA $ 2,266,625.00 Engineer's Estimate $ 1,800,000.00 Public Works and Engineering awarding the contract to Woodruff Construction of Tiffin, Iowa. Funding is available in the Influent Rake and Screen Replacement account #V3153. 5.j. Mortgage Release -60 Amber Lane Resolution authorizing the Mayor to sign and the City Clerk to attest a release of lien regarding a mortgage for the property located at 60 Amber Lane. '2 1 -3o 5.k. Comment As part of the City's rehab loan program, the City granted the owner 2 loans. Because the properly is in a targeted neighborhood, one ban is forgiven by 20% each year. The owner has a purchase agreement to sell the property and is requesting the City forgive the remaining balance of $5,509.60 on the forgivable loan. The other loan will be repaid in full. National Opioids Settlement Resolution authorizing the City Manager to opt the City of Iowa City into the National Opioids Settlements. Comment The resolution authorizes the City Manager, with the advice and consent of the City Attorney, to execute the two Settlement Agreements and one Memorandum of Understanding with the State of Iowa related to the national Bass action litigation surrounding the opioid crisis. It will further authorize the City Manager to negotiate sub - allocation of funds from Johnson County, and/or expend settlement funds on approved opioid remediation uses. December 14, 2021 Iowa City City Council Agenda Page 5 6. Setting Public Hearings 6.a. Landfill Gas Collection System Expansion Resolution setting a public hearing on January 4, 2022 on the project manual and estimate of cost for the construction of the Landfill Gas Collection System Expansion Project, directing City Clerk to publish notice of said hearing, and directing the City Engineer to place said project manual on file for public inspection. Comment This item will set the public hearing for the Landfill Gas Collection System Expansion Project This project will increase the reliability of the gas collection system for the Landfill by installing additional gas collection system piping around the south and west portions of the site. The estimated construction cost is $648,000 and will be funded by the landfill replacement reserve. 2-I-? D 7. Correspondence 7.a. Competitive Quotation Memo End of Consent Calendar •Adicn: VV eine/ / r c ]�� / (� Le) 8. Community Comment (items not on the agenda) [UNTIL 7 PM] Individuals will be provided 3 minutes to speak The Community Comment period will end at 7:00 p.m. unless an extension is needed to meet a minimum 30 minutes of total time allocated for the Community Comment period The Mayor -reserves the right to reduce the 3 minute period based on the number of individuals desiring to speak Additional comments can be sent to the City Council via council(d jowa-ci1v orq or through the City Clerk's Office. The Community Comment period maybe resumed at The City Council's discretion at the end of the agenda to accommodate individuals who did not have a chance to speak prior to the 700 p.m. cutoff time. 9. Planning and Zoning Matters If a majority of the Council is inclined not to concur with the Planning and Zoning Commission recommendation a consult with the Planning and Zoning Commission should be offered before the dose of the public Hearing. December 14, 2021 Iowa City City Council Agenda Page 6 9.a. Rezoning - IWV Road SW Ordinance conditionally rezoning approximately 53.36 acres from County Agricultural (A) to Intensive Commercial (CI -1), approximately 17.03 acres from County Agricultural (A) to Interim Development Commercial (ID -C), and approximately 9 acres �yw from Rural Residential (RR -1) to Intensive Commercial (CI -1) for land located west of the intersection of IWV Road SW and Slothower Road. (Second Consideration) Comment At its October 21, 2021 meeting, by a vote of 5-0 (Martin and Nolte absent), the Planning and Zoning Commission recommended approval of this rezoning, subject to conditions related to platting, dedication of a buffer easement, certain landscaping and screening, and cost contribution to Slothower Road. Approval will allow for intensive commercial development within the eastern portion of the subject property, with interim commercial zoning designated for the westem portion. Action: h f L )cr ner } 7/c 11 -Th 9.b. Rezoning - East of S. Riverside Dr. and North of McCollister Blvd. Ordinance conditionally rezoning approximately 5.81 acres of property located east of S. Riverside Dr. and north of McCollister Blvd. from High density single-family residential (RS -12) to high density single-family residential with a planned development _�� overlay (OPD/RS-12). (RF721-0009) (Second Consideration) S Comment At its November 4, 2021 meeting, by a vote of 7-0, the Planning and Zoning Commission recommended approval of this rezoning subject to conditions related to construction of stomi shelter and sidewalk along the entry street, submission of a final plat, which shall be accompanied by construction drawings and a site grading and drainage plan, dissolving the north property line on the final plat, and submission of an open space plan which shall detail plans for future recreational amenities. Approval will allow for development of 35 new manufactured homes within the subject property. Applicant is requesting expedited action. Correspondence induded in Council packet ,05 Action: LuC iV 211/4-61yA, �'ti1S f,SCd 1 L I ( L'oY 1 ✓\ O — )Thit tis 1 e r' -7 /0 PT December 14, 2021 Iowa City City Council Agenda Page 7 /c. 2_1 - 4-t-? 7C1 9.c. Rezoning - Hickory Trail Ordinance conditionally rezoning approximately 48.75 acres of 66' property located south of N. Scott Blvd. & west of N. 1st Ave., from Interim Development — Single Family Residential (ID -RS) to Low Density Single -Family Residential with a Planned Development Overlay (OPD/RS-5). (RF721-0008) (Second Consideration) Comment At its November 4, 2021 meeting, by a vote of 7-0, the Planning and Zoning Commission recommended approval of this rezoning subject to conditions related to provision of a trail connection to the trail system south of the subject property, consliuction of an 8' -wide sidewalk from the cul- ie -sac to 1st Avenue, submission of a landscape plan for Lot 1, and submission of a final plat subdividing the subject property to conform to the zoning boundaries established by the zoning ordinance. Approval will allow for development of a senior living facility on the subject property. Applicant is requesting expedited action. Correspondence included in Council or, NO Action: t — if In ITAA � ACCP C u� Sp v,. ,G ✓1C�2 — iAvl�c'cS (ScL k Regular Formal Agenda 10. Reprecinctinq 21 - S70 Ordinance amending section 1-9-3B of the Code of Ordinances of Iowa City, Iowa, establishing the boundaries of the voting precincts in Iowa City; and section 1-5-1, establishing the voting precincts that comprise the three city council districts in Iowa City. Comment The new voting precincts and City Council district boundaries reflecting population changes documented in the 2020 Census have been drawn up by the office of the Johnson County Auditor, acting as local Commissioner of Elections. New precinct boundaries become effective January 15th, 2022. State law requires a public hearing and adoption of the approved ordinance before January 3, 2022 - 60 days after the State districts became law. For that reason, staff recommends expedited approval, collapsing all three readings into this meeting. Correspondence included in Council packet 1. Public Hearing Acton: �' (ose.c 2. Consider an Ordinance (First, Second, and Third Consideration) 15-r (ADC r�r ) -NO ` C � J Action: C k v -e Y`lf1 il'l'1;5 I r_� 16 � r— C- cc p Lo- pykc(-e.*c.— Sal I\ t,ie r _710 December 14, 2021 Iowa City City Council Agenda Page 8 11. -3) i 12. - Proposed South District Self Supported Municipal Improvement District Ordinance amending Title 3, "Finance, Taxation and Fees" of the City Code to add a new Chapter, to establish the South District Self - Supported Municipal Improvement District (SSMID) pursuant to the provisions of Chapter 386, Code of Iowa; and providing for the establishment of an operation fund and the levy of an annual tax in connection therewith. Comment On October 11, 2021 the City received a petition by property owners within the South District to establish a Self Supported Municipal Improvement District (SSMID). Council sent the petition to the Planning and Zoning Commission for an evaluative report. P&Z recommends approval. A public hearing is required before adoption of the ordinance establishing the SSMID. Correspondence induded in Council packet. 1. Public Hearing Action: 0 - (.,0 c-Q,f) t 2. Consider an Ordinance (First Consideraion)►k �1 �1S (, 0 ) B €li�t�S GcIo,S+-' Action:rl(( •((art C C r -rt ?re — I .ve11 (•CoS k_ , CP 10 Benton Street Rehabilitation Resolution approving project manual and estimate of cost for the construction of the Benton Street Rehabilitation Project [STP -U- 3715(669)-70-52], establishing amount of bid security to accompany each bid, directing City Clerk to post notice to bidders, and fixing time and place for receipt of bids. Comment The Benton Street Rehabilitation Project indudes a crack and seat of the existing pavement with a Hot Ma Asphalt (HMA) overlay, painting of on street bike lanes, ADA sidewalk improvements, and traffic and pedestrian signal improvements at the Benton and Sunset intersection. The estimated cost of construction is $3,200,000 and will be funded through account #S3947 — Benton Street Rehabilitation Project 1. Public Hearing Aciion: C (; e 2. Consider a Resolution Action: 1 1 l c * TS 1 n 41/AAs -7/Li December 14, 2021 Vv, - r -c . Iowa City City Council Agenda Page 9 13. Willow Creek Streambank Stabilization Improvements 2--I - 3 1-2.— Resolution approving project manual and estimate of cost for the construction of the Willow Creek Streambank Stabilization Improvements 6 Project, establishing amount of bid security to accompany each bid, directing City Clerk to post notice to bidders, and fixing time and place XJ--4-(CL for receipt of bids. Comment The Willow Creek Streambank Stabilization Improvements Project indudes the reconstruction of Willow Creek in Willow Creek Park to address erosion issues and potential safety hazards. Construction also indudes rock riffle grade control and rip -rap streambank armoring. The estimated cost of construction is $170,000 and will be funded through account #S3947 — Benton Street Rehabilitation Project 1. Public Hearing f . l LOSt j 2. Consider a Resolution Acton: Ina ;l' ' S 1 (o"r -7 ( C -p-i- 14. pi14. First Avenue and Scott Boulevard Intersection Improvements 2_1 - 3) 3 Resolution approving project manual and estimate of cost for the construction of the First Avenue and Scott Boulevard Intersection Improvements Project, establishing amount of bid security to accompany (7t -Q, each bid, directing City Clerk to post notice to bidders, and fixing time and place for receipt of bids. Comment The First Avenue and Scott Boulevard Intersection Improvements Project incudes reconstruction of the 1st Avenue and Scott Boulevard intersection converting the existing four way stop into a single lane roundabout Construction will also indude new storm sewer and water main, ADA sidewalk improvements, street lighting, and restoration. The estimated cost of construction is $1,700,000 and will be funded through account #53944 — First Ave/Scott Blvd Intersection Improvements. 1. Public Hearing 2. Consider a Resolution Action: cr:.. us I (L k -71 err December 14, 2021 Iowa City City Council Agenda Page 10 15. State CDBG-CV Status of Funded Activities 2 - Resolution approving the Status of Funded Activities (SOFA) for CDBG- CV funds received by the Iowa Economic Development Authority. Comment Iowa City received $686,610 in CDBG-CV funds through the Iowa Economic Development Authority to prevent, prepare for and respond to the COVID-19 pandemic. In accordance with the State's Citizen Participation Plan, the City must hold a public meeting to discuss the Status of Funded Activities (SOFA) once 50% of funds are expended. 1. Public Comment r Action: (0 St Cl 2. Consider a Resolution n: 1'A iN\A S ) -7 i L 16. FY22 Annual Action Plan Amendment #1 21- Resolution Approving Substantial Amendment #1 to Iowa City's FY22 Annual Action Pian. Comment A substantial amendment is proposed to the City's FY22 Annual Action Plan to award funds to additional projects. The City did not receive enough applications in the initial FY22 funding round to allocate all available CDBG and HOME funds. A mid year competitive funding round was held and a total of $656,000 in CDBG and HOME funds will be allocated to four projects through this amendment. 1. Public Comment Aeon: C (.i) S CA_ 2. Consider a Resolution Action: 3c (; 1\ 1 >M i nAS �J C 17. Announcement of Vacancies - Previous Applicants MUST reside in Iowa City and be 18 years of age unless specific qualifications are stated. [Staff will not publish additional notices after the initial announcement; but will continue to advertise vacancies on the City website and Council agenda. More information may be found on the City website or in the City Clerk's office. Housing and Community Development Commission - One vacancy to fill an unexpired term. Upon appointment - June 30, 2023. (Theresa Lewis resigned) December 14, 2021 Iowa City City Council Agenda Page 11 Senior Center Commission - One vacancy to fill an unexpired term. Upon appointment - December 31, 2023. (Susan Eberly resigned) Applications must be received by 5:00 P.M., Tuesday, December 28, 2021. Airport Zoning Board of Adjustment - One vacancy to fill a five- year term, January 1, 2021 - December 31, 2025. (Formerly advertised) Airport Zoning Commission (Iowa City Representative) - One vacancy to fill a six-year term, January 1, 2022 - December 31, 2027. (Term expires for Christine Ogren) Board of Appeals (Building Design Professional) - One vacancy to fill a five-year term, January 1, 2022 - December 31, 2026. (Term expires for Scott McDonough) Historic Preservation Commission (East College St) - One vacancy to fill a three-year term, effective upon appointment - June 30, 2024. (Formerly advertised) Historic Preservation Commission (Jefferson St.) - One vacancy to fill an unexpired term, effective upon appointment - June 30, 2022. (Lyndi Kiple resigned) Senior Center Commission - One vacancy to fill a three-year term, January 1, 2022 - December 31, 2024. (Term expires for Lorraine Dorfman) Vacancies will remain open until filled. 18. Community Comment [IF NECESSARY] (ITEMS NOT ON THE AGENDA) 19. City Council Information December 14, 2021 Iowa City City Council Agenda Page 12 20. Report on Items from City Staff a. City Manager b. Deputy City Manager c. City Attorney d. City Clerk 21. Adjourn Sof;/11/1 t December 14, 2021 e Iowa City City Council Agenda Page 13 Late Handouts Distributed 2f1 (Date) � r s CITY OF IOWA CITY 410 East Washington Street Iowa City. Iowa 52240-1826 (319) 356-5000 (319) 356-5009 FAX www.icgov.org City Council Agenda — December 14, 2021 — Special Formal Meeting Information submitted between distribution of packet on Thursday and 4:30pm on Monday. Late Handouts(s): Regular Formal Agenda 10. Reprecincting - See the following: a. 12/13/21 - Map A with Council Districts listed b. 12/13/21 — Map A with Precincts and Council Dist inset c. Map A Legal description d. Map C Legal Description e. Map A and C showing the previous precinct lines as dashed white lines 11. Proposed South District Self Supported Municipal Improvement District (SSMID) (See correspondence from Dorothy Whiston, Susan Blanchard, Liz, Liddle, V. Fixmer-Oraiz, Temple Hiatt, Barbara Anderson, James Pobst, Carrie Norton) Late Handouts Distributed l2—ISI—ZI (Date) � ENG1 4214 ilia .11, CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (319) 356-5000 (319) 356-5009 FAX www.icgov.org City Council Agenda — December 14, 2021 — Special Formal Meeting Information submitted between distribution of late handouts on Monday and 4:OOpm on Tuesday. Late Handouts(s): Regular Formal Agenda 10. Reprecincting - See the following: a. 12/14/21 - Map A Legal description b. 12/14/21 - Map C Legal Description c. 12/14/21 — Map A with Precincts and Council Dist inset d. 12/14/21 — Map C with Precincts and Council Dist inset