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HomeMy WebLinkAboutManagement Analyst - TransportationCITY OF IOWA CITY - Job Description Job Class #27-28 FLSA Exempt Civil Service Identification Position Title: Management Analyst – Transportation Department: Transportation Services Division: Administration Supervisor: Transportation Services Director Job Summary Under direction of the Transportation Services Director, develops, implements, promotes, analyzes, plans and coordinates transportation programs. Provides research and analysis to optimize transportation processes, ensuring convenient, efficient and safe provision of transportation services. Primary responsibilities include developing and analyzing reports, evaluating procedures, business practices and other data to identify opportunities for improvement. Aids in budget analysis, maintaining databases, project management, development of new transportation programs and service expansions, implementing the City’s policies and regulations and assisting with developing new policies and procedures. Ensures compliance with state, federal and City reporting and analysis requirements. Job Scope Performs a variety of routine and complex tasks related to the facilitation of Transportation Services and City objectives, with an emphasis on qualitative and quantitative analysis, strategic planning, support of department operations, implementation of the Climate Action Plan and Iowa City Area Transit Study recommendations and other special projects. Evaluates, researches, organizes, coordinates, plans and implements activities and provides technical and operational support and reporting for all department divisions. Works under the direct supervision of the Transportation Services Director. Essential Job Duties and Responsibilities Serves as advisor to the Transportation Services Director and Associate Director on transportation issues related to parking, transit and maintenance of the Central Business District. Prepares and updates performance measures, goals, summary narratives, reports and other internal management documents and tools for operations and the development of service improvements, expansions or realignments. Develops reports on a daily, weekly, monthly, quarterly, annual or as-needed basis. Analyzes and maintains transit and parking datasets using database and GIS methodologies. Creates and maintains various data layers and databases; integrating data from various software packages to provide visually appealing outputs for presentations, operational tools or other data analyst tools to support various transit and parking grants applications, reports or other operational needs. Job Class #27-28 Administration Page 2 Updated 04/06/2022 Develops and coordinates updates to reporting tools as necessary; completes Federal and State regulatory reports and assessments to ensure compliance. Communicates clearly and precisely in writing and when speaking. Understands organizational challenges, objectives and proposes appropriate solutions. Establishes and promotes cooperative and strategic working relationships with outside agencies, organizations and community groups to further transportation and parking initiatives. Provides technical assistance and conducts research on policies, programs and initiatives; proposes policy guidelines and assists other City departments. Assists with the annual budget, monitors expenditures, and identifies and pursues grants or other strategic funding opportunities. Responds to and interacts with residents, customers, employees and/or others within and outside the organization in a courteous, professional and effective manner. Attends public meetings, professional development workshops and seminars when necessary. Prepares and delivers presentations about transportation, parking and other department services, activities and initiatives to community organizations and City Council. Identifies areas of opportunity, makes recommendations and implements efficient and/or effective improvements to fill gaps in organizational capacity using best practices in local government management and transportation system efficiency. Analyzes effectiveness of organizational changes. Serves as back up support for department staff on various operational and administrative matters and duties. Conducts self in a manner which promotes and supports diversity, equity, and inclusion in the workplace and community, ensures equity is prioritized in project implementation. Performs all other related duties, tasks and responsibilities as assigned by the Transportation Director. Physical and Environmental Conditions The physical demands and work environment conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job and are encountered while performing those essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to hear and communicate verbally with others and to operate a computer and phone. The employee frequently is required to sit and travel throughout the building and community. Job Class #27-28 Administration Page 3 Updated 04/06/2022 While performing the duties of this job, the employee is rarely exposed to wet and/or humid conditions, moving mechanical parts, fumes, or airborne particles, toxic or caustic chemicals, outside weather conditions, extreme heat, explosives, risk of radiation, darkness, poor lighting, vibration and communicable diseases. The noise level in the work environment is usually moderate. Minimum Education, Experience and Certification Bachelor’s degree in urban planning, public administration, business, management, accounting, finance, computer and information science or a related field from an educational institution accredited by a DOE recognized accreditation body plus minimum two years of professional-level experience in project coordination and management. Or equivalent combination of education and experience. Must pass criminal background check. Preferred Education, Experience and Certification Master’s degree in urban planning, public administration, business, management, economics, accounting, finance or computer and information science from an educational institution accredited by a DOE recognized accreditation body preferred. Interdisciplinary background is an asset as the position requires working across many departments and sectors. Previous exposure to municipal government operations a plus. Knowledge, Skills, and Abilities Technical knowledge of one or more relevant sectors: transportation, social sciences, data analytics, urban planning, or information sciences. Strong skills in oral and written communication and organizing information in a meaningful way. Strong analytical and research skills. Ability to establish effective working relationships with elected officials, federal, state and local government staff, local businesses, and other professionals. Ability to analyze technical and statistical information and formulate practical plans and solutions to a problem. Ability to read and interpret specialized reports and grant application rules. Ability to develop and present mathematical budget information and cost estimates. Ability to operate a computer and software programs. Ability to build positive and inclusive relationships with persons of varying backgrounds, knowledge, and abilities. The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position.