HomeMy WebLinkAboutAssistant City Manager
Updated: March 2024
CITY OF IOWA CITY – JOB DESCRIPTION
Position Title: Assistant City Manager
Department: City Manager’s Office
Division: City Manager’s Office
Supervisor: City Manager
FLSA: Exempt
Civil Service: No
Pay Grade: 30
Job Number: 3019
Job Summary
Assists the City Manager and Deputy City Manager in a broad range of projects, programs and
other activities involving city government administration. Provides highly responsible and
complex, executive level management support and customer service lead for the City
Manager’s Office. Serves as the ADA Coordinator for the City, manages special projects, and
coordinates development and execution of assigned interdepartmental initiatives and reports.
Represents the City at special events and through appointment to community and non-profit
boards. Serves on the City’s budget review committee and develops related budget document
information and City Council meeting presentations. Prepares and administers the budgets of
the City Council and City Manager’s Office and carries out many related office management
functions. May lead hiring and assist with supervision of City Manager’s Office Department
staff, including hourly staff and Divisions as assigned by the City Manager.
Essential Job Duties and Responsibilities
The following duties are normal for this position. These are not to be construed as exclusive
or all-inclusive. Other duties may be required and assigned.
• Serves as ADA Coordinator, obtains related certification and prepares reports and plans
as required by law or the City Manager.
• Performs outreach with the disability community and incorporates feedback into City
operations.
• Serves as the City Manager’s Office’s primary point of customer service for the general
public and other City staff.
• Provides exceptional customer service by phone, email and in-person conversation.
• Utilizes knowledge of entire organization to respond to, research and follow-up or refer
inquiries to appropriate City staff.
• Manages one-time special projects, recurring programs and reporting duties including
ADA reports, the deer management plan, City Council Strategic Plan annual reports and
more.
• Coordinates or assists with employee engagement efforts including training programs,
City Manager’s Office outreach and appreciation events.
• Prepares the City Manager’s Office and City Council budgets and monitors expenses
throughout the year.
Updated: March 2024
• Contributes and provides analysis of financial matters related to the City budget; assists
the City budget review committee and helps prepare the budget document and related
presentations.
• Leads or assists with federal and state legislative efforts, including communicating with
delegation members and staff, reviewing legislative proposals and gathering information
from impacted City Departments.
• Prepares for and attends City Council meetings and presents on assigned items.
• Supports elected officials through special projects, including drafting talking points and
speeches.
• Prepares correspondence and administrative materials to support City Manager’s Office
functions including memos, reports, resolutions, presentations and other materials.
• Conducts research on policies and practices of other local governments as directed by
the City Manager.
• Coordinates and supervises assigned functions, activities and personnel within the City
Manager’s office.
• Serves as the Hearing Officer for appeals as assigned.
• Writes content and maintains up-to-date information the City Manager’s web pages;
coordinates with Communications staff as needed.
• Serves as the City liaison to the University of Iowa student government.
• Manages daily office functions and provides limited administrative support for the City
Manager and Deputy City Manager, including managing purchasing functions, financial
payment and reconciliation processing and a variety of interdepartmental
administrative and public permit reviews.
• Periodically hires and supervises a City Manager’s Office intern.
• Assumes City Manager’s or Deputy City Manager’s responsibilities upon the City
Manager’s designation.
• Conducts self in a manner which promotes and supports diversity and inclusivity in the
workplace and community.
• Performs other duties as assigned.
Minimum Education, Experience, Certification/Licensure, Other
• Bachelor’s degree from an accredited educational institution and two years of
experience; or a Master’s degree and one year of related experience or six years of
related experience and/or equivalent combination of education and experience. Degree
in Public Administration, Political Science, Business Administration, or related field.
Experience in municipal government.
• Valid State of Iowa driver’s license with satisfactory driving record. Must be 18 years of
age. Must pass criminal background check.
Preferred Education, Experience, Certification/Licensure, Other
• Master’s degree from an accredited educational institution and two to four years of
related experience; and/or equivalent combination of education and experience.
Supervisory experience.
Updated: March 2024
Knowledge, Skills, and Abilities
• Ability to apply concepts such as fractions, percentages, ratios, and proportions to
practical situations.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to develop and present mathematical budget information.
• Ability to effectively communicate, both orally and in writing, to residents, the City
Council and employees.
• Ability to interpret an extensive variety of technical instructions in mathematical or
diagram form and deal with several abstract and concrete variables.
• Ability to read and understand technical materials, financial reports, legal documents,
reports and journals and prepare administrative documents.
• Ability to reliably and predictably carry out duties.
• Ability to work with mathematical concepts such as probability and statistical inference.
• Ability to write speeches and articles for publication that conform to prescribed style
and format.
• Knowledge of principles and techniques of public administration.
• Skill in management, decision making, written and verbal communication, public
relations, and interpersonal relations.
• Skill in using computers and applicable software applications (Microsoft Office – Word,
Excel, Outlook).
Supervision
Assists with the overall direction, coordination, and evaluation of a program function or unit for
the department. Carries out supervisory responsibilities in accordance with the organization's
policies and applicable laws. Responsibilities include supervising direct reports including
interviewing, hiring, and training employees; planning, assigning, and directing work; writing
and delivering performance reviews; rewarding and disciplining employees; addressing
complaints and resolving problems; and terminating employees.
Physical Demands
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential duties and responsibilities of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform
the essential duties and responsibilities.
While performing the duties of this job, the employee is regularly required to talk or hear. The
employee is frequently required to sit; use hands to finger, handle, or feel and reach with hands
and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or
crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision
abilities required by this job include close vision, distance vision, color vision, depth perception
and ability to adjust focus. Ability to transport self from building to building and to attend
various functions and meetings at other sites either within or outside of the City.
Updated: March 2024
Work Environment
The work environment characteristics described here are representative of those an employee
encounters while performing the essential duties and responsibilities of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential
duties and responsibilities.
The noise level in the work environment is usually moderate. Duties are generally performed in
an office setting with a controlled environment. The job requires sitting for extended periods of
time and the work may expose the employee to unpleasant social situations and significant
work pace pressure.
Iowa City is an Equal Opportunity Employer. In compliance with the Americans with Disabilities
Act as Amended, the City will provide reasonable accommodations to qualified individuals with
disabilities and encourages both prospective and current employees to discuss potential
accommodations with the employer.
Reviewed/Approved by: Geoff Fruin, City Manager (4/2024)
I have read and understand the duties and requirements of this job description, and I
agree that I can perform the duties of this position with or without reasonable
accommodation.
Employee Date
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