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HomeMy WebLinkAboutAssistant Finance DirectorUpdated: March 2024 CITY OF IOWA CITY – JOB DESCRIPTION Posi�on Title: Assistant Finance Director Department: Finance Division: Finance Administra�on Supervisor: Finance Director FLSA: Exempt Civil Service: No Pay Grade: 31 Job Number: 3112 Job Summary Assists in the direc�on of the opera�onal, financial, and personnel ac�vi�es of the Finance Department, with direct supervisory responsibili�es for one or more divisions. Serves as Controller, planning, assigning, and reviewing the work of support staff. Compiles financial reports and works with auditors in the comple�on of audits of City accoun�ng records and procedure compliance. Serves as Finance Director in their absence or represents Finance Director as assigned. Essen�al Job Du�es and Responsibili�es The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. • Plans, assigns, instructs, advises, and reviews the opera�ons of support staff in processing payroll, financial repor�ng, accounts payable, accounts receivable, bond payables, grant accoun�ng, escrows, benefits accoun�ng and bid and request for proposal prepara�on as assigned by the Finance Director. • Manages and compiles monthly financial reports, annual financial report, annual state reports, and acts as a liaison to external auditors. • Coordinates and prepares the Annual Comprehensive Financial Report for audit and publishing. • Recommends, coordinates and monitors modifica�ons, coordinates training concerning financial applica�on and purchasing systems. • Assists in development and review of all City financial policies and procedures. • Monitors City’s financials and compiles informa�on and documents transac�ons. • Evaluates, coordinates, and implements accoun�ng procedures and policies with City departments and divisions. • Develops and updates the Purchasing Manual’s policies and procedures and monitors purchasing policies and procedures with internal customers as assigned by the Finance Director. • Par�cipates as part of the budget team; assists in monitoring City expenses in rela�on to budget. • Assists with issuance of municipal debt including reviewing bond issuance and con�nuing disclosure documents and assis�ng with bond ra�ng calls and prepara�on. Updated: March 2024 • Assists with annual City-wide insurance renewals. • Develops assigned division budgets requests and goals, reviews and approves opera�ng expenditures. • Administers the procurement card program and develops and monitors policies and procedures. • Monitors outstanding accounts receivable and implements collec�on procedures. • Coordinates Housing Authority financial records and financial submissions to Housing and Urban Development (HUD). • Maintains City chart of accounts. • Approves federal grant drawdowns based on expenditures. • Assists with gathering, maintaining and analyzing minority and women vendor informa�on and sta�s�cs and assists in coordina�ng racial and social equity programs for the Finance Department. • Stays current in new accoun�ng prac�ces and changes. • Conducts self in a manner which promotes and supports diversity and inclusivity in the workplace and community. • Performs all other related du�es as assigned. Minimum Education, Experience, Certification/Licensure, Other • Bachelor’s degree from an accredited educa�onal ins�tu�on and three to five years of related experience; or seven to nine years of related experience and/or equivalent combina�on of educa�on and experience. Degree in Accoun�ng, Finance, or related. Experience in accoun�ng, financial management, informa�on technology, purchasing, risk management or u�lity/billing. • Must pass criminal background check. Preferred Education, Experience, Certification/Licensure, Other • Bachelor’s degree from an accredited educa�onal ins�tu�on and six years of related experience; or ten years of related experience and/or equivalent combina�on of educa�on and experience. Experience in governmental accoun�ng. Supervisory experience. • Cer�fied Public Accountant. Knowledge, Skills, and Abili�es • Ability to analyze financial systems for controls and weaknesses. • Ability to calculate figures and amounts such as discounts, interest, commissions, propor�ons, percentages, ability to develop and present mathema�cal budget and sta�s�cal informa�on. • Ability to effectively present information to top management, public groups, and/or boards of directors. • Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Updated: March 2024 • Ability to read and understand financial materials and reports, reports and journals, legal documents and government regula�ons. • Ability write and present detailed specifica�ons, proposals, legal contracts, market informa�on and technical data. • Ability to reliably and predictably carry out duties. • Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. • Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. • Knowledge of federal, state and local regula�ons, standards and prac�ces, related to procurement and risk management. • Knowledge of generally accepted accoun�ng procedures, governmental accoun�ng, audit principals and procedures and work papers, computer so�ware and financial systems. • Skill in using computers and applicable so�ware applica�ons (Microso� Office – Word, Excel, Outlook) and financial management so�ware. Supervision Assists with the overall direction, coordination, and evaluation of a program function or unit for the department. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include supervising direct reports including interviewing, hiring, and training employees; planning, assigning, and directing work; writing and delivering performance reviews; rewarding and disciplining employees; addressing complaints and resolving problems; and terminating employees. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to sit; use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception and ability to adjust focus. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities. Updated: March 2024 The noise level in the work environment is usually moderate. Duties are generally performed in an office setting with a controlled environment. The job requires sitting for extended periods of time and the work may expose the employee to unpleasant social situations and significant work pace pressure. Iowa City is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act as Amended, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Reviewed/Approved by: Nicole Davies, Finance Director (4/2024) I have read and understand the duties and requirements of this job description, and I agree that I can perform the duties of this position with or without reasonable accommodation. Employee Date ________________________________ __________________