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HomeMy WebLinkAboutDeputy City ManagerUpdated: March 2024 CITY OF IOWA CITY – JOB DESCRIPTION Posi�on Title: Deputy City Manager Department: City Manager’s Office Division: City Manager ’s Office Supervisor: City Manager FLSA: Exempt Civil Service: No Pay Grade: 34 Job Number: 3401 Job Summary Assists the City Manager in a broad range of projects, programs and other ac�vi�es involving city government administra�on. Manages City Departments and Divisions, as well as other opera�ons as assigned. Aids in determining collec�ve bargaining strategies. Coordinates the review and revisions of the City’s opera�ng and capital budgets along with the Finance Director. Serves as Ac�ng City Manager in the absence of the City Manager. Essen�al Job Du�es and Responsibili�es The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. • Communicates and coordinates with administra�ve staff at all levels regarding issues involving City services including complaints, problems, policy issues and service delivery. • Prepares for and atends City Council mee�ngs, follows up mee�ng agenda with staff; communicates with Council members. • Maintains daily contact with various City staff personnel, City Council members, and the general public and responds to requests and complaints. • Makes presenta�ons and represents the City and City Manager at various mee�ngs. • Serves in interim Department Director roles as assigned by the City Manager. • Coordinates and par�cipates in collec�ve bargaining, contract proposals, nego�a�ons, impasse process and other personnel related maters. • Leads the budget review process with the Finance Director, works with departments to refine budget requests as appropriate and assists in presenta�on of the budget to governing body. • Monitors and authorizes budget expenditures for the Divisions supervised. • Prepares correspondence and administra�ve materials including reports, collec�ve bargaining materials, policy statements, contracts and agreements, requests for proposals and resolu�ons. • Manages special projects as assigned by the City Manager. • Conducts self in a manner which promotes and supports diversity and inclusivity in the workplace and community. • Performs all other related du�es as assigned. Updated: March 2024 Minimum Education, Experience, Certification/Licensure, Other • Master’s degree from an accredited educa�onal ins�tu�on and five years of related experience; and/or equivalent combina�on of educa�on and experience. Advanced degree in Public Administra�on, Urban Planning, Business Administra�on, or related. Experience in municipal government. • Valid State of Iowa driver’s license with sa�sfactory driving record required. Must be 18 years of age. Must pass criminal background check. Must reside in the municipal limits of the City of Iowa City. Preferred Education, Experience, Certification/Licensure, Other • Master’s degree from an accredited educa�onal ins�tu�on and seven years of related experience; and/or equivalent combina�on of educa�on and experience. Supervisory experience in municipal government. Knowledge, Skills, and Abili�es • Ability to apply concepts such as frac�ons, percentages, ra�os, and propor�ons to prac�cal situa�ons. • Ability to apply principles of logical or scien�fic thinking to a wide range of intellectual and prac�cal problems. • Ability to deal with a variety of abstract and concrete variables. • Ability to define problems, collect data, establish facts, and draw valid conclusions. • Ability to develop and present mathema�cal budget informa�on. • Ability to effec�vely communicate, both orally and in wri�ng, to residents, the City Council and employees. • Ability to effec�vely present informa�on to top management, public groups, and/or boards of directors. • Ability to read and understand technical materials, financial reports, legal documents, reports and journals and prepare administra�ve documents. • Ability to reliably and predictably carry out du�es. • Ability to work with mathema�cal concepts such as probability and sta�s�cal inference. • Ability to write speeches and ar�cles for publica�on that conform to prescribed style and format. • Knowledge of principles and techniques of public administra�on. • Skill in management, decision making, writen and verbal communica�on, public rela�ons, and interpersonal rela�ons. • Skill in using computers and applicable so�ware applica�ons (Microso� Office – Word, Excel, Outlook). Supervision Responsible for the overall direction, coordination, and evaluation of a department. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include supervising subordinate supervisors and direct reports including interviewing, hiring, and training employees; planning, assigning, and directing work; writing Updated: March 2024 I have read and understand the duties and requirements of this job description, and I agree that I can perform the duties of this position with or without reasonable accommodation. Employee Date ________________________________ __________________ and delivering performance reviews; rewarding and disciplining employees; addressing complaints and resolving problems; and terminating employees. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to sit; use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception and ability to adjust focus. Ability to transport self from building to building and to attend various functions and meetings at other sites either within or outside of the City. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities. The noise level in the work environment is usually moderate. Du�es are generally performed in an office se�ng with a controlled environment. The job requires si�ng for extended periods of �me and the work may expose the employee to unpleasant social situa�ons and significant work pace pressure. Iowa City is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act as Amended, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Reviewed/Approved by: Geoff Fruin, City Manager (4/2024)