HomeMy WebLinkAboutSenior Clerk Typist - StreetsUpdated: March 2024
CITY OF IOWA CITY – JOB DESCRIPTION
Posi�on Title: Senior Clerk/Typist – Streets
Department: Public Works
Division: Streets & Traffic Engineering
Supervisor: Assistant Superintendent/Superintendent of Streets & Traffic
Engineering
FLSA: Non-Exempt
Civil Service: Yes
Pay Grade: 7
Job Number: 0716
Job Summary
Under general direc�on, performs rou�ne clerical du�es requiring basic knowledge of the
Streets & Traffic Engineering division. Assists general public with requests, inquiries and
complaints about services, policies and ordinance regula�ons.
Essen�al Job Du�es and Responsibili�es
The following duties are normal for this position. These are not to be construed as exclusive
or all-inclusive. Other duties may be required and assigned.
• Answers phone, provides general informa�on to the public, responds to inquiries and
complaints concerning division services, refers unanswered ques�ons and complaints to
appropriate par�es.
• Orders materials needed by the division, communicates informa�on to vendors
regarding quan��es needed.
• Enters data on computer, prepares reports, compiles sta�s�cal data on leaf program,
curb and guter program and snow/ice control.
• Collects, compiles and tracks data, prepares reports as requested for special projects,
such as clean-up under FEMA (Federal Emergency Management Agency).
• Prepares invoices and annual reports, monitors expenditures, tracks projects to invoice
for damaged City property to recapture lost funds, and tracks capital outlay.
• Assists in processing the division budget and budget amendments.
• Prepares spring sweeping schedule, winter standby list and summer standby list.
• Designs database and spreadsheets for applica�ons, u�lizes appropriate computer
applica�ons, reviews and updates division webpage as needed.
• Uses daily assignment sheets to track equipment, materials and labor �me used on
projects into each appropriate budget code for budget planning and invoicing.
• Operates standard office equipment including a computer, calculator, printers and copy
machines in performance of du�es, operates two-way radio to communicate with City
crews.
• Composes and types a variety of correspondence regarding division services.
• Maintains office files, opens, and routes mail.
Updated: March 2024
• Enters contracts and change orders, prepares purchase requisi�ons, check requests and
small order requisi�ons; submits for approval and transmital.
• Monitors procurement cards and purchase requests.
• Prepares bi-weekly �mecards and records, over�me compensa�on accrual records and
sick leave charts for divisional employees; monitors and records employee atendance
forms, accrual printouts and compensa�on accrual data; maintains Occupa�onal Safety
and Health Administra�on and over�me equaliza�on reports.
• Conducts self in a manner which promotes and supports diversity and inclusivity in the
workplace and community.
• Performs other du�es as assigned.
Minimum Education, Experience, Certification/Licensure, Other
• High school diploma or G.E.D. and one year of related experience or training; or
equivalent combination of education and experience. Experience in clerical work,
including public contact and use of personal computers.
• Must pass criminal background check.
Preferred Education, Experience, Certification/Licensure, Other
• Associate’s degree from an accredited educational institution; or two years of related
experience and/or equivalent combination of education and experience.
Knowledge, Skills, and Abili�es
• Ability to add, subtract, mul�ply, and divide in all units of measure, using whole
numbers, common frac�ons, and decimals, ability to calculate percent.
• Ability to apply common sense understanding to carry out instruc�ons furnished in
writen, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized
situa�ons.
• Ability to effec�vely present informa�on in one-on-one and small group situa�ons to
customers, clients, and other employees of the organiza�on.
• Ability to prepare writen correspondence.
• Ability to read and interpret maps, work orders and purchase requisi�ons.
• Ability to reliably and predictably carry out du�es.
• Knowledge of City street loca�ons. Knowledge of general office procedures.
• Knowledge of City u�lity services and opera�ons.
• Skill in using computers and applicable software applications (Microsoft Office – Word,
Excel, Outlook, Cartegraph or Asset management software).
Supervision
No supervision of direct reports.
Updated: March 2024
Physical Demands
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential duties and responsibilities of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform
the essential duties and responsibilities.
While performing the duties of this job, the employee is regularly required to talk or hear. The
employee is frequently required to sit; use hands to finger, handle, or feel and reach with hands
and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or
crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision
abilities required by this job include close vision, distance vision, color vision, depth perception
and ability to adjust focus.
Work Environment
The work environment characteristics described here are representative of those an employee
encounters while performing the essential duties and responsibilities of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential
duties and responsibilities.
The noise level in the work environment is usually moderate. Duties are generally performed in
an office setting with a controlled environment. The job requires sitting for extended periods of
time and the work may expose the employee to unpleasant social situations and significant
work pace pressure.
Iowa City is an Equal Opportunity Employer. In compliance with the Americans with Disabilities
Act as Amended, the City will provide reasonable accommodations to qualified individuals with
disabilities and encourages both prospective and current employees to discuss potential
accommodations with the employer.
Reviewed/Approved by: Ron Knoche, Public Works Director (4/2024)
I have read and understand the duties and requirements of this job description, and I
agree that I can perform the duties of this position with or without reasonable
accommodation.
Employee Date
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