HomeMy WebLinkAboutSenior Clerk Typist - WastewaterUpdated: March 2024
CITY OF IOWA CITY – JOB DESCRIPTION
Posi�on Title: Senior Clerk/Typist – Wastewater
Department: Public Works
Division: Wastewater
Supervisor: Assistant Superintendent – Wastewater / Wastewater
Superintendent
FLSA: Non-Exempt
Civil Service: Yes
Pay Grade: 7
Job Number: 0711
Job Summary
Under general direc�on, coordinates administra�ve du�es including payroll, data analysis,
accoun�ng, inventory, filing and budget processing for the Wastewater division.
Essen�al Job Du�es and Responsibili�es
The following duties are normal for this position. These are not to be construed as exclusive
or all-inclusive. Other duties may be required and assigned.
• Provides computer assistance and training for various computer applica�ons.
• Dispatches personnel as needed via radio and phone for response to resident complaints
and requests.
• Receives and answers ques�ons, complaints and concerns of the general public
regarding departmental services; directs unanswered calls, ques�ons and requests to
appropriate personnel; responds to department radio calls.
• Operates standard office equipment including a computer, calculator, typewriter,
printers, facsimile machine, switchboard phone system and copy machines in
performance of du�es.
• Directs salesmen, repair personnel and deliveries to appropriate loca�on.
• Performs various basic accoun�ng tasks including prepara�on of invoices, purchase
orders, check requests and payroll forms.
• Maintains office supply inventory.
• Prepares work schedules for division personnel including on call, relief shi�s, holidays,
and vaca�ons, prepares payroll documenta�on.
• Enters budgetary and contract informa�on into computer; runs reports as requested for
expenditures and revenues; makes recommenda�ons on office and computer needs;
maintains yearly budget files on department computers.
• Balances monthly purchase card statements.
• Prepares informa�on for special assignments and projects, registers employees for
training.
• Works with contractors and vendors to resolve equipment problems.
• Conducts self in a manner which promotes and supports diversity and inclusivity in the
workplace and community.
Updated: March 2024
• Performs other du�es as assigned.
Minimum Education, Experience, Certification/Licensure, Other
• High school diploma or G.E.D. and one year of related experience or training; or
equivalent combination of education and experience. Experience in clerical work,
including public contact and use of personal computers.
• Valid State of Iowa driver’s license with sa�sfactory driving record. Must be 18 years of
age. Must pass criminal background check.
Preferred Education, Experience, Certification/Licensure, Other
• Associate’s degree from an accredited educational institution; or two years of related
experience and/or equivalent combination of education and experience.
Knowledge, Skills, and Abili�es
• Ability to apply common sense understanding to carry out instruc�ons furnished in
writen, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized
situa�ons.
• Ability to effec�vely present informa�on in one-on-one and small group situa�ons to
customers, clients, and other employees of the organiza�on.
• Ability to operate a two-way radio system and standard business equipment.
• Ability to perform basic mathema�cal calcula�ons to add, subtract, mul�ply, and divide
in all units of measure, using whole numbers, common frac�ons, and decimals.
• Ability to read and interpret simple instruc�ons, short correspondence, technical
materials in order to record work ac�vi�es, keep records and work with computers.
• Ability to reliably and predictably carry out du�es.
• Knowledge of computer hardware and so�ware applica�ons.
• Knowledge of mechanical and wastewater industry terms.
• Skill in typing, wri�ng/edi�ng correspondence and maintaining file system.
• Skill in using computers and applicable software applications (Microsoft Office – Word,
Excel, Outlook).
Supervision
No supervision of direct reports.
Physical Demands
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential duties and responsibilities of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform
the essential duties and responsibilities.
While performing the duties of this job, the employee is regularly required to talk or hear. The
employee is frequently required to sit; use hands to finger, handle, or feel and reach with hands
Updated: March 2024
and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or
crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision
abilities required by this job include close vision, distance vision, color vision, depth perception
and ability to adjust focus.
Work Environment
The work environment characteristics described here are representative of those an employee
encounters while performing the essential duties and responsibilities of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential
duties and responsibilities.
The noise level in the work environment is usually moderate. Du�es are generally performed in
an office se�ng with a controlled environment. The job requires si�ng for extended periods of
�me and the work may expose the employee to unpleasant social situa�ons and significant
work pace pressure.
Iowa City is an Equal Opportunity Employer. In compliance with the Americans with Disabilities
Act as Amended, the City will provide reasonable accommodations to qualified individuals with
disabilities and encourages both prospective and current employees to discuss potential
accommodations with the employer.
Reviewed/Approved by: Ron Knoche, Public Works Director (4/2024)
I have read and understand the duties and requirements of this job description, and I
agree that I can perform the duties of this position with or without reasonable
accommodation.
Employee Date
________________________________ __________________